Brock University is located on the traditional territory of the Haudenosaunee and Anishinaabe peoples, many of whom continue to live and work here today. This territory is covered by the Upper Canada Treaties and is within the land protected by the Dish with One Spoon Wampum Agreement. We are one of Canada’s outstanding comprehensive universities, where excellence and innovation thrive!Brock has been proudly recognized as a Hamilton-Niagara Top Employer for eight consecutive years. Brock continues to earn recognition as one of Canada’s Best Employers and one of Canada’s Best Employers for Diversity in 2026. For the second consecutive year, Forbes, in partnership with Statista, also named Brock one of Canada’s Top Employers for Company Culture. At Brock, you will find a welcoming, inclusive community and an exciting range of meaningful career opportunities. Ignite new possibilities for your career. Break through at Brock.
Post End Date: November 5, 2026 at 11:59 PM
This job advertisement is to fill an existing vacancy in the OSSTF (Employee Group)
About the Role: Reporting to the Faculty Service Manager, the Administrative Assistant provides frontline service and comprehensive administrative support to faculty leadership, staff, and students. The incumbent ensures smooth day-to-day operations, effective communication, and administrative support for departmental activities. The incumbent acts as the first point of contact, addresses inquiries, supports administrative and operational processes, and assists with logistics while maintaining compliance with institutional standards.
The Administrative Assistant will:
Provide day-to-day administrative assistance to academic leadership and faculty members
Coordinate communications, prepare documents and correspondence, and support scheduling needs
Act as a liaison between departments, and other units to facilitate effective administrative supports
Provide data entry and expense transactions processing, including reimbursements and purchasing records
Ensure timely and accurate recording of all financial transactions, submitting Finance/AP or through financial systems as appropriate
Review and process faculty and departmental travel and expense reports, including submissions related to meetings, conferences, luncheons, events, and recruitment activities
Maintain records, filing systems, tracking, and databases in accordance with privacy guidelines
Support student award processes and maintain accurate filing systems and databases




Assist with postings and contracts in Workday (e.g., TAs, RAs, overloads), ensuring compliance with collective agreements
Serve as the first point of contact for faculty, staff, and students, responding to inquiries and processing frequent requests
Manage generic email accounts, answer general questions, redirect inquiries, and provide accurate information to ensure timely communication
Schedule department and committee meetings, prepare agendas, and record minutes
Plan and manage logistics for events, workshops, colloquia, and conferences hosted by the program, including guest speakers, student research days, high school visits, and alumni events.
Key Skills and Experience: Diploma or degree in a related discipline.
The equivalent combination of education and experience would be considered
Experience in administrative or office support role
Proficiency with computer systems and software applications
Ability and willingness to learn and adapt to emerging technologies, including AI tools and platforms
Ability to maintain accurate records, including file retention and tracking
Excellent writing, grammar, editing, and proofreading skills
Promotes and embodies inclusivity and respect within the workplace and the broader community
Excellent communication and interpersonal skills
Ability to provide responsive and professional support to faculty, staff, and students
Works cooperatively with colleagues to achieve departmental goals
Strong organizational and time-management skills with attention to detail
Ability to maintain precise records and manages complex schedules effectively
and Responds effectively to changing priorities and peak workload periods.
Salary and Benefit Information: Job Grade H, Salary Scale ($46,099-$63,950)*
This position includes full comprehensive benefits including tuition waiver.
This position will be required to work on site 5 days per week.
This position is included in the Ontario Secondary School Teachers Federation (OSSTF) Union and: Salary is therefore determined by the OSSTF Collective agreement.
* New members shall be placed on the salary grid at the entry level.




* It is Brock University’s policy to give first consideration to qualified internal Brock University OSSTF applicants.
We are committed to offering adaptable work arrangements where possible as outlined in our Flexible Work Arrangement Policy.
As a student-centered organization, all employees are required to work on campus as needed.
Brock University is committed to creating a respectful and equitable workplace.
We strive to foster a culture of diversity and inclusion in our work and learning environments.
We welcome applications from all qualified individuals and actively encourage applications from women, people with disabilities, members of the 2SLGBTQIA+ community, Indigenous Peoples, people who identify as Black, African and/or Caribbean, as racialized and/or as from ethnic and cultural minority groups, and other underrepresented demographic groups at Brock and in the Niagara region.
Brock also recognizes intersectionality and the interconnected identities, histories, and experiences of these aforementioned groups.
We are committed to inclusive and barrier‑free recruitment, and we accommodate the needs of applicants throughout all stages of the recruitment process, as outlined in our Employment Accommodation Policy and consistent with the requirements of the Ontario Human Rights Code.
Brock University does not use AI Technology at any stage of the recruitment process. We appreciate all applications received. Candidates that are selected for an interview will be contacted. Learn more about Brock University by visiting www.brocku.ca.
Brock University is a comprehensive institution with rich academic programs and world‑class research activity. Located in Ontario’s scenic Niagara region on the traditional territory of the Haudenosaunee and Anishinaabe peoples, Brock is situated in a UNESCO Biosphere Reserve. With nearly 600 full-time faculty members and researchers, Brock's robust academic scope offers more than 70 undergraduate programs and 50 graduate programs in seven dynamic Faculties. The University’s 19,000 students come from across Canada and around the world. Brock’s renowned student experience is enriched by an emphasis on experiential education, as illustrated by community partnerships, volunteerism and one of Ontario's largest and most successful co‑op programs. Learn more at brocku.ca.
Please contact [email protected] if you require a disability related accommodation so we can ensure your participation needs are met.

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📌 Administrative Assistant, Faculty of Social Sciences (Ontario)
🏢 Brock University
📍 Ontario