Own the day-to-day configuration and governance of MaintainX: asset hierarchy, PM templates, failure coding library, work order types, user access, and system settings
Develop, document, and maintain the maintenance processes and standard operating procedures that govern how work is planned, executed, and recorded across the FPG team
Monitor system usage and work order completion quality; identify gaps in adherence, incomplete records, or process deviations and address them constructively with the relevant team member
Provide day-to-day support to FPG team members using MaintainX: troubleshoot system issues, answer process questions, and onboard current users
Maintain MaintainX data quality to the ≥95% completeness standard; incomplete or inaccurate records directly undermine the team’s KPI reporting
Develop and run regular MaintainX reporting to support FPG performance reviews, governance cadences, and the FPG Manager’s monthly dashboard
Support commissioning handovers: ensure Baseline Capture records are complete and correctly structured before any unit enters Production mode
Location Remote - Canada
Description What You'll Do Own the day-to-day configuration and governance of MaintainX: asset hierarchy, PM templates, failure coding library, work order types, user access, and system settings
Develop, document, and maintain the maintenance processes and standard operating procedures that govern how work is planned, executed, and recorded across the FPG team
Monitor system usage and work order completion quality; identify gaps in adherence, incomplete records, or process deviations and address them constructively with the relevant team member
Provide day-to-day support to FPG team members using MaintainX: troubleshoot system issues, answer process questions, and onboard current users
Maintain MaintainX data quality to the ≥95% completeness standard; incomplete or inaccurate records directly undermine the team’s KPI reporting
Develop and run regular MaintainX reporting to support FPG performance reviews, governance cadences, and the FPG Manager’s monthly dashboard
Support commissioning handovers: ensure Baseline Capture records are complete and correctly structured before any unit enters Production mode
What We'll Love About You You take personal pride in a well-configured system. The correct hierarchy, the right failure codes, the right PM interval all matter to you, and you notice when they’re wrong.
You are the person people come to when the system does something unexpected,



and you know exactly where to look.
You write clear, practical documentation that people actually follow, not because they have to, but because it makes the job easier.
You hold others to the data standard constructively. You can tell a field tech their work order is incomplete without making it a confrontation.
You are curious about the maintenance workflows you govern. You want to understand why a PM exists, not just that it does.
Key Responsibilities Configure and govern MaintainX as the system of record: complete, accurate asset hierarchy, failure codes, PM library, and work order standards before FPG goes live
Develop the minimum viable SOP package for FPG launch: work order closure standards, PM execution procedures, and user training materials
Achieve and maintain ≥95% MaintainX data completeness across all active work orders and asset records
Deliver a monthly MaintainX data quality report to the FPG Manager identifying gaps, trends, and improvement actions
Support Baseline Capture for every new unit entering Production mode: verify configuration records are complete before status change
Train all new FPG team members on MaintainX processes and standards during onboarding
Continuously improve the system: propose and implement changes to templates, workflows, and configuration as the fleet and team’s needs evolve
Travel Requirements Minimal, there will be occasional travel to offices or sites for onboarding, training, or system roll-out support (estimated Skills, Education, and Experience Must Have Skills, Education, and Experience Strong IT skills with demonstrated experience administering a CMMS, EAM, or similar maintenance/asset management platform (MaintainX experience strongly preferred and will be prioritized)
Experience developing maintenance processes, SOPs, or work management procedures in writing, with the ability to produce documentation that field and technical staff actually follow
Systematic, detail-oriented approach to data quality: experience identifying and resolving data completeness gaps in an operational system
Experience training and supporting non-technical users on operational software,



including troubleshooting user issues and answering process questions
Ability to hold others to a process standard constructively, since this role requires influencing without authority
Comfortable in a desk-based, remote, or office role with no regular field requirement
Assets Preference for candidates based in Calgary that can work in office on a hybrid basis
Hands‑on maintenance or field operations experience. Not required, but it makes the SOPs you write far more credible and practical.
Experience in mining, oil & gas, construction, or any asset‑intensive industry with structured maintenance programs
MaintainX admin‑level experience (not just user‑level): configuring asset hierarchies, PM schedules, failure codes, and reporting
Experience with reliability‑centered maintenance (RCM) or similar structured maintenance frameworks
Basic reporting or data analysis skills: ability to export, query, and summarize MaintainX data for performance reporting
Familiarity with ISO 55000 (asset management) or similar standards
Perks from Working at GeologicAI We’re a quick‑growing well‑funded company working on interesting products that are making a difference to the world. Our products and services are helping find the hydrocarbons that power our world today, and the metals and minerals required for the energy transition of tomorrow.
We offer:
A casual and fun work environment
Flexible schedule and opportunities for remote work
Extended health and dental benefits
Robots with lasers!
We’re grateful for the interest in our roles. Because of the volume of applications we receive, only those selected for an interview will be contacted, and we aren’t able to respond to enquiries about individual applications.
Additional information Accessibility: We want our hiring process to work for everyone. If you need any adjustments or accommodations at any stage, email us at [email protected] so we can make arrangements.
Protect yourself from recruitment fraud: GeologicAI will never ask you for payment, banking details, or identity documents in order to apply or interview. Every message from us comes from an @geologicai.com address. If something looks off, contact us at [email protected] before responding.
A note for agencies: We do not accept unsolicited resumes. Any candidate submitted without a signed agreement in place will be treated as a direct application, and no fee will be payable.

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📌 Fleet Reliability & Support Specialist (MaintainX System Administrator) (Manitoba)
🏢 GeologicAI
📍 Manitoba