Event Coordinator (1+ years of experience) to support event logistics and registration activities for corporate events and conferences- 42348

Our financial services client is seeking a Event Coordinator (1+ years of experience) to support event logistics and registration activities for corporate events and conferences- 42348

Location Address: Toronto - hybrid – 3 day/per week in the office (Flexible on in-office days; however, one of the required in-office days must be either Monday or Friday)

Contract Duration: 3 months with a high likelihood of extension

Schedule Hours: 9 am-5 pm Monday-Friday (No OT)

Story Behind the Need

Business group: Global Event Marketing supports the execution of events and conferences for bank business lines.

This role is responsible for supporting the execution of events and conferences for bank business lines. These are highly visible events that involve clients, business partners and sometimes, executives.

Typical Day in Role

- Collaborate with the project teams to ensure the delivery of event logistics
- Interact across project teams, with business lines, and vendor contacts
- Create and manage event workback schedules
- Support on the development of presentation materials
- Consistently provide complete and timely communication of meeting information to and from clients, project team, and meeting participants
- Help to collect post-project expense reporting and reconciliation
- Intermittently coordinating the purchase and shipment of event supplies and promotional items.
- Ordering and organizing event collateral, including name badges, table cards, event briefs, etc.




- Occasionally assisting with event set up, onsite execution, and tear down.

Candidate Requirements/Must Have Skills:

1-2 years of experience in supporting events and building registration activities for large organizations

Nice-To-Have Skills:

Communicating in French and/or Spanish is an asset.

Experience using event registration platforms, an asset.

Education:

Post-secondary degree or diploma.

Best vs. Average Candidate

The best candidate is someone who has a positive attitude and demonstrates a willingness to quickly learn and adapt to relevant processes and procedures. Timely in completing administrative functions and can manage multiple tasks at once.

Candidate Review & Selection

2 Rounds:

1st round – Hiring managers – 45 mins – MS Teams Video – The first 10 mins is for Introduction, role overview, and what they are looking for. The rest of the interview they will review candidate's experience and knowledge-based questions.

2nd round –

Hiring Managers, Director and one or two senior managers– 45 mins – MS Teams Video – Ensure the right candidate is selected and fits the team culture.

Our financial services client is seeking a Event Coordinator (1+ years of experience)



to support event logistics and registration activities for corporate events and conferences- 42348

Location Address: Toronto - hybrid – 3 day/per week in the office (Versatile on in-office days; however, one of the required in-office days must be either Monday or Friday)

Contract Duration: 3 months with a high likelihood of extension

Schedule Hours: 9 am-5 pm Monday-Friday (No OT)

Story Behind the Need

Business group: Global Event Marketing supports the execution of events and conferences for bank business lines.

This role is responsible for supporting the execution of events and conferences for bank business lines. These are highly visible events that involve clients, business partners and sometimes, executives.

Typical Day in Role

- Collaborate with the project teams to ensure the delivery of event logistics
- Interact across project teams, with business lines, and vendor contacts
- Create and manage event workback schedules
- Support on the development of presentation materials
- Consistently provide complete and timely communication of meeting information to and from clients, project team, and meeting participants
- Help to collect post-project expense reporting and reconciliation
- Intermittently coordinating the purchase and shipment of event supplies and promotional items.
- Ordering and organizing event collateral, including name badges, table cards, event briefs, etc.
- Occasionally assisting with event set up, onsite execution, and tear down.

Candidate Requirements/Must Have Skills:

1-2 years of experience in supporting

📌 Event Coordinator (Canada)
🏢 S.I. Systems
📍 Canada