Coordinate day-to-day office operations, including mail triage, filing, audits, and office event planning.
Coordinate office maintenance and improvement initiatives with IT, HR, Finance, Sales, Marketing, and other stakeholders.
Support Core Value initiatives, sales meetings, and other office activities.
Help develop and implement operational plans and best practices focused on process improvement and cost efficiency.
Manage office budgets, expenditures, and procurement of supplies.
Ensure office compliance with applicable regulatory and legal requirements.
Assist with customer communications and required notification filings.
Liaise with business unit stakeholders and support departments.
Create and maintain a central repository for contracts, projects, proposals, pricing documentation, and related analyses.
Maintain electronic backup files for proposals and pricing records.
Coordinate the use of established tools and protocols between sales teams and internal business units.
Support compliance with RFI and RFP processes, ensuring timely completion of proposal and agreement documents.
Perform additional duties as assigned.




3+ years of relevant experience (or equivalent combination of education and experience).
Excellent written and verbal communication skills in English and French (required).
Advanced proficiency in Microsoft Excel, Access, Word, and PowerPoint.
Knowledge of operations management, business, financial/accounting, HR, and project management principles.
Robust organizational, time management, analytical, and problem‑solving skills.
Leadership ability, ownership, and a proactive, self‑motivated mindset.
Critical Skills Needed Office Operations Management
Contract Administration
RFI/RFP Support
Budget and Procurement Management
Document Repository Management
Stakeholder Coordination
Organization and Time Management
Analytical Problem Solving
Technical Skills Microsoft Excel
Microsoft Access
Microsoft Word
Microsoft PowerPoint
Education Associate's or Bachelor's degree in Office Administration, Business Administration, or a related field.
Regulatory Knowledge Ensure office compliance with applicable regulatory and legal requirements.

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📌 Office Administrator (Ontario)
🏢 Integrated Resources, Inc ( IRI )
📍 Ontario