Coordinate facilities and hospitality services at Osler, supporting workplace operations, vendor access, meeting spaces, and professional office standards. This Toronto-based role requires strong organization.

Reporting to the Senior Manager, Office Operations, the Facilities and Hospitality Assistant handles administrative and operational support. The position combines office services, hospitality coordination, customer service, and workplace readiness. Responsibilities include maintaining accurate information, coordinating vendors, and supporting safe, functional firm spaces.

Key Responsibilities:

- Coordinate boardroom setups, office moves, maintenance requests, and visitor bookings
- Update floor plans, directories, signage, labels, and nameplates
- Coordinate vendors, freight access, repairs, shipments, and service schedules




- Maintain hospitality areas, equipment, inventories, and workplace supplies
- Support reception, kitchen, boardroom, and meeting-room requests

Requirements:

- High school diploma and two years of related experience
- Exceptional customer service and qualified communication skills
- Strong organizational, time-management, interpersonal, and problem-solving skills
- Intermediate proficiency with Microsoft Office applications
- Ability to lift up to 30 pounds frequently

Apply facilities coordination, hospitality support, vendor communication, and detailed workplace administration skills within Osler’s professional services environment.

📌 Facilities and Hospitality Assistant (Canada)
🏢 General Partner for Carthos
📍 Canada