Requisition Number: ADMIN002335Posted : October 14, 2026Full-TimeOn-siteLocationsShowing 1 locationDescriptionFull-TimeApplications will be received by Six Nations of the Grand River and Grand River Employment & Training (GREAT) up until 4:00 p.M. EST, Wednesday, October 28, 2026, for the Administrative Assistant, Senior Support Hub with Allied Health Services, Wellbeing. The Six Nations of the Grand River Application for Employment Form, Job Posting and Job Description are available for printing from the www.Greatsn.Com website. Online applications accepted through My Job Search.NO LATE APPLICATIONS ACCEPTED.Applicants from Six Nations and other First Nations will be given preference to deliver programs and services in a First Nations community.JOB SUMMARY: The Administrative Assistant, Senior Support Hub reports to the Manager of Senior Support Hub. This position provides administrative and technical support in assessing, developing, implementing and reviewing the goals and objectives of the Senior Support Hub with the Manager. Support includes implementation and maintenance of processes that facilitate program delivery while working within the administrative policies and procedures established for Six Nations Department of Well-being.TypeFull TimeClosing DateOctober 28 2026Hours of Work35hrs/weekWageMinimum $25.44 per hour*A competitive compensation package will be offered commensurate with qualifications. *BASIC QUALIFICATIONS:Graduate of Post-Secondary School in office administration and/or two years of equivalent experienceHigh level of computer skills – Microsoft Office Word & Excel, Electronic Medical RecordStrong organizational and time management skills.Valuable knowledge of the Six Nations Community and highly sensitive to Six Nations culture.REPORTING RELATIONSHIP:Reports to and receives direct supervision from the Manager of Senior Support Hub, Allied Health Services, Department of Well-being, Six Nations of the Grand River Elected Council.PURPOSE AND SCOPE OF THE POSITION:To provide administrative and technical support in assessing, developing, implementing and reviewing the goals and objectives of the Senior Support Hub with the Manager. Support includes implementation and maintenance of processes that facilitate program delivery while working within the administrative policies and procedures established for Six Nations Department of Well-being.KEY DUTIES AND RESPONSIBILITIES:Technical Functions:Analyzes incoming and outgoing memoranda, submissions, reports and prepares and coordinates submissions of summary briefs and reports to the ManagerEnsures there is timely flow of information amongst all program staff.Provision of administrative supportMaintains attendance summaries for all program staffMaintains financial tracking sheets for all program budgetsMinute taking during meetings as requiredGreeting and communicating with clients and community membersTypes, files, distributes, photocopies, faxes,



emails written materials necessary to maintain filesProvision of programming supportEnsures that sign-up sheets and wait lists are kept up to dateReminder calls to participants and clients, as requiredSupport Senior Manager in the reconciliation of visa expensesOversees the intake, tracking and documentation requirements of the Senior Relief Fund and High Needs Fund:Adheres to procedure and timelines outlined for the Senior Relief Fund and High Needs FundComplies with established safety precautions and standards, infection control procedures for waiting areaCommunications Functions:Welcome all visitors and staff to the Seniors Support Hub with a friendly and professional demeanor, fostering a warm and inclusive environmentAttends staff meetings and prepares the agendas and takes minutesProvides leadership in assessing and identifying any problems or trends and suggests new and/or alternative solutions to facilitate resolutions to problemsCoordinates all areas of administration pertaining to the effective and efficient administration and operation of the ManagerProvide consistent communication to community members, vendors and staff regarding the Senior Relief Fund and High Needs Fund application and approval processAssist community members with Senior Relief Fund and High Needs Fund applications, reviewing submissions to ensure completeness and providing guidance on required information for successful application processingProvide support to Seniors Support Hub staff with the Electronic Medical Records System, including tasks such as sending referrals, scanning documents, and ensuring accurate record managementFollows procedures for reporting hazardous conditions, equipment and incidentsEnsures privacy is maintained in accordance with relevant regulationsCommunicates regularly with the ManagerAdministrative Functions:Types and distribute correspondence, minutes, letters and briefing notes as requiredMaintains schedules and coordinates meetingsMaintains filing and organization of administrative paperwork i.E. briefing notes, financial reports, letters, manuals, Senior Relief Fund applications, High Needs Fund Applications etc.Reviews all budgets, financial statements and reports with Manager in support of the delivery of services and programsReviews accounts payable, general disbursements for staff, develops and maintains documentation for respective funding agenciesManages orders for supplies and equipmentTracks materials,



supplies and equipment orders pending and completedMaintains and ensures orders for clinical supplies are completed monthlyMaintains and ensures orders for office supplies are completed monthlyEnsures orders are completed in a timely fashion and works with Administrative Assistant to maintain records of accountsAssists in opening and maintaining accounts with suppliersCoordinates weekly meetings with Manager for the purpose of submitting Senior Relief Fund applications for approval and processingOther Functions:Performs other job-related duties as may reasonably be required by the ManagerProvides support to the Six Nations Emergency Measures Plan by ensuring awareness of the Emergency Measures Plan and assistance as instructed by the Director of Health Services.WORKING CONDITIONS:Working has a high profile, extensive public contact and is subject to deadlines and interruptions.Work may at times be subject to unscheduled hours and out-of-office sessions.WORKING RELATIONSHIPS:With the ManagerReceives direction, guidance, encouragement; discusses plans and priorities.With Other StaffPromotes courtesy, co-operation and teamwork with all staff.With External AgenciesRepresents and promotes Six Nations interests relative to health services; maintains awareness of legislative policy and program changes; seeks to develop close working relationships.With the PublicRepresents and promotes the health services interests of Six Nations; works in a courteous, co-operative positive and proactive manner, provides information and advice.KNOWLEDGE AND SKILLS:Graduate of Post-Secondary School in office administration and/or two years of equivalent experienceHigh level of computer skills – Microsoft Office Word & Excel, Electronic Medical RecordStrong organizational and time management skills.Good knowledge of the Six Nations Community and highly sensitive to Six Nations culture.Other Related Skills:Familiar with the Six Nations Community and services available in the areaSkills and experience working with a senior/elder populationRelate effectively with people of all ages and their families/caregiversAbility to read and write in English as well as to understand complex verbal and written instructions in EnglishStrong organizational skills and, able to work independently and work cooperatively with other service providers.Strong interpersonal, verbal and written communication skills. Experience with Electronic Medical Records.Understands the importance of Confidentiality. Ability to work with tact and discretion.IMPACT OF ERROR:Errors in judgement and in the conduct of duties could lead to loss credibility, poor public relation, confusion, duplication of effort and misinformation being given to the Director of Health Services, Health Committee, Six Nations of the Grand River Elected Council, Government Agencies and the public.CONTROL:Guiding principles set by Department of Well-being and Six Nations of the Grand River Elected Council. Works within the administrative policies and procedures established by the Six Nations of the Grand River Elected Council for the Department of Well-being and other legislation provided by the respective government.

📌 187-26-4 Administrative Assistant - Senior Support Hub (Haldimand County)
🏢 Six Nations
📍 Haldimand County