Support the Department Chair in downtown Toronto through confidential administration, committee coordination, and academic review processes at the University of Toronto.
The Executive Assistant supports the Chair and departmental committees within Cell & Systems Biology. Responsibilities include academic searches, faculty reviews, event coordination, expense processing, and departmental communications. The position requires careful judgment, diplomacy, and accurate documentation.
Key Responsibilities: Coordinate committee schedules, agendas, materials, minutes, and follow-up items
Organize tenure, promotion, PTR, and faculty review documentation
Administer academic search activities using established standards
Coordinate departmental events, communications, vendors, and logistics
Draft, edit,



and proofread skilled administrative documents
Requirements: Advanced College Diploma or equivalent education and experience
Minimum three years of related administrative and executive assistance experience
Experience supporting senior leadership with confidential administrative matters
Experience supporting academic recruitment, tenure, promotion, or PTR processes
Proficiency with Microsoft Office, email, web-based, and internet applications
Bring organized executive assistance, sound judgment, and academic administration expertise to Cell & Systems Biology.

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📌 Executive Assistant Academic Department Chair (Ontario)
🏢 University of Toronto
📍 Ontario