The mission of the Executive Assistant is to provide support to the Executive Leadership. This role is highly operational, specializing in the execution & smooth running of Leadership's day to day functions. Success in this role requires initiative, energy, curiosity and discretion.

What will you do?

- Serves as a point of contact for stakeholders on business matters pertaining to the CEO & COO. Coordinating both weekly calendars
- Assists with communication efforts; prepares presentations and schedules meetings on behalf of the CEO & COO.
- Monitors and maintains the divisional workflow of reports, ensuring all actions are recorded, tracked and reported on.
- Prepares agendas, attends meetings to take notes and captures actions as required.
- Maintains a close working relationship with other divisions within the company. Communicates proactively with key stakeholders at varying levels of seniority.
- Manages and prepares a variety of confidential and sensitive documents.
- Composes, reviews,



and follows through on internal and external communication with a commitment to accuracy and attention to detail, ensuring critical timelines are met.
- Travel arrangements and invoices
- Ad hoc reports, duties and or presentations as required

What will you bring?

- Education: University or college degree in Business Management, Business Administration or similar
- Experience: Minimum of 4-6 years' experience in a growing company working directly with executives; working with a remote workforce is an asset.
- Skills: Excellent interpersonal and organizational skills, high level of professionalism, integrity, discretion and judgment.
- Strong attention to detail; ability to solve problems, prioritize, in a fast-paced and changing setting.
- Other: Required to obtain security clearance. Must be an advanced user of MS Office 365 suite of tools, especially Teams, Excel, PowerPoint and Outlook

📌 Corporate Management (Burnaby)
🏢 OSI Maritime Systems
📍 Burnaby