Description: Reports to: Chief Financial Officer (CFO) Posting Date: October 28, 2026 Compensation: Target range $40-$55 per hour, depending on experience Work Location: On-site Job Type: Part-time (16-24 hours per week) Number of Open Positions: 1 Start Date: ASAP Application Deadline: TBD About Us: Founded in 1963, Olympic International is Western Canada’s leading sales provider of HVAC equipment solutions.

Headquartered in North Vancouver, we’ve grown from a manufacturer’s representative to the region’s foremost HVAC solutions provider, serving British Columbia and the Yukon.

We specialize in meeting the HVAC equipment needs of building owners, mechanical contractors, engineering, procurement, and construction (EPC) firms.

Whether it’s for industrial, commercial, or institutional applications, our extensive HVAC knowledge and technical expertise drive our commitment to excellence.

Role Overview: Olympic is seeking a detail-oriented Commercial Contracts & T&C; Coordinator to support the Finance and Sales teams with the review and administration of customer terms and conditions.

This role is responsible for reviewing customer documents against Olympic’s established standards and approved precedents, coordinating the review process, maintaining contract records, and helping ensure requests move through completion in a timely manner.

This is a support and coordination role.

Sales retains ownership of customer relationships and negotiations, while Finance retains responsibility for risk assessment, approvals, and final decision-making.

Ideal Candidate: The successful candidate is highly organized, detail-oriented, and persistent in driving work to completion.

They are comfortable reviewing detailed documents,



maintaining accurate records, coordinating follow-up activities, and recognizing when an issue should be escalated for review.

They enjoy bringing structure to processes, supporting cross-functional teams, and ensuring important details do not fall through the cracks.

Responsibilities: The following is a list of the essential duties and responsibilities of this role.

The tasks and time spent performing each task may vary as business needs require.

Olympic International maintains the right to modify job duties and responsibilities at its discretion.

The range of specific responsibilities will include but not be limited to the following: Review customer terms and conditions, purchase orders, and related commercial documents against Olympic’s standard positions and approved precedents.

Identify areas requiring clarification, follow-up, or escalation.

Maintain a centralized tracker of active reviews, priorities, deadlines, approvals, and status updates.

Coordinate with Sales and Finance to ensure reviews are completed in a timely manner.

Support the preparation of comments and precedent-based language recommendations for internal review.

Maintain organized contract records, approved precedents, and final documentation.

Ensure completed reviews and approved terms are properly documented and stored.

Escalate unusual, complex,



or time-sensitive issues to Finance leadership.

Support ongoing improvements to contract review processes, templates, and documentation.

Performing additional duties as assigned.

Skills and Competencies: Required Strong organizational and administrative skills with exceptional attention to detail.

Demonstrated ability to manage multiple priorities and follow work through to completion.

Excellent written and verbal communication skills.

Experience working collaboratively across departments and with multiple stakeholders.

Strong proficiency with Microsoft 365 and Excel.

Experience in manufacturing, industrial distribution, HVAC, construction supply, or a similar commercial environment is considered an asset.

Familiarity with commercial contracts and business terms and conditions is preferred.

Educational Requirements: Education, Licenses and/or Certification, Experience Required 3-5+ years of experience in contract administration, compliance, legal support, document review, project coordination, or a related business function.

What the right candidate(s) can expect from us: At Olympic International, we prioritize your professional development, collaboration, and provide recognition for your contributions, creating a rewarding and energizing workplace.

Your success is our success, and we look forward to supporting your career journey.

Perks: Training & Development, and Mentoring/Coaching Wellness resources (such as standing desks, on-site kitchen) Company Events (such as BBQ, End of the Year Party etc.) Business Casual Dress Code How to Apply: Olympic International invites interested candidates to submit their RESUME to: .

📌 Commercial Contracts & T&C Coordinator (North Vancouver)
🏢 Olympic International
📍 North Vancouver