We are looking for a Human Resources (HR) Administrator to join a non-profit organization in Kitchener, Ontario on a short-term Contract basis to provide coverage for a leave of absence.

This position offers a blend of HR coordination, administrative support, and front-desk backup duties in a team-oriented environment.

The successful candidate will help keep recruitment, documentation, and day-to-day office processes organized while supporting multiple teams with accuracy and professionalism.

Responsibilities: • Manage recruitment administration by preparing job advertisements, reviewing applications, screening resumes, and maintaining candidate records with a high level of confidentiality. • Organize interview schedules, assemble interview materials, and assist managers during panel or group interview processes when required. • Communicate with applicants throughout the hiring process, including responding to inquiries and issuing timely written updates to candidates who are not selected.



• Monitor outstanding pre-employment documentation and follow up on missing items such as references, background checks, medical documentation, and other required records in accordance with organizational policies. • Track staffing gaps for contract and relief positions and coordinate with managers to support timely hiring activities. • Provide administrative support to the Early Learning and Child Development team by arranging meeting spaces, coordinating logistics, and recording minutes for weekly meetings. • Process office and program supply requests, place orders as needed, and maintain support materials, purchase orders, invoices, and related payment records. • Complete data entry tasks, upload and maintain documentation, and manage file access and closure to ensure records are accurate and up to date. • Serve as backup reception support by assisting with front-desk coverage and responding professionally to internal and external inquiries.

📌 Human Resources (HR) Administrator (Kitchener)
🏢 Robert Half
📍 Kitchener