Executive Services Coordinator

About zö agency zö agency is a full-service creative marketing and advertising agency in Bend, Oregon. For 13 years we've worked with government and mission-driven clients across the US. We're a certified women-owned business (WBENC and WOSB), and our Agency Director is a 2026 Enterprising Women of the Year Award winner.

The role The Executive Services Coordinator works directly for the Agency Director. You'll get things done for the person running the agency, at her pace, on her deadlines. When she hands you something, you own it until it's finished, and finished means right.

This job is hard. The work moves fast, the deadlines are tight, and the standard is high every day. Some weeks run long, especially when a proposal is due or a client launch is close. In return you'll see how an agency really runs, from the inside, faster than almost anywhere else you could start.

What you'll do

☀ Take on the Agency Director's requests and see each one through to done

☀ Keep dozens of projects moving at once, and know where every one of them stands

☀ Help pull together proposals, scopes, and RFP responses on tight deadlines

☀ Prepare contracts, agreements, and vendor paperwork

☀ Prepare for meetings and follow up on every decision and next step

☀ Draft emails, letters, and documents for the Agency Director to review

☀ Coordinate awards,



events, and community commitments

☀ Pick up whatever else the week throws at you

What it takes

☀ You move fast and you get it right. Both, every time.

☀ You follow through without being reminded.

☀ You take feedback, fix it, and learn from it the first time.

☀ You stay steady when three deadlines land on the same day.

☀ You write clearly and you check your own work.

☀ You keep confidential information confidential.

What you bring

☀ 1 to 3 years of experience, agency experience preferred

☀ Fluency in Google Drive and Google Workspace, Microsoft Office, and every common file type

☀ Experience with project management software and a CRM, or similar tools

☀ A degree or equivalent experience

Details

☀ Fully remote

☀ Some travel

☀ Monday to Friday, full time, with irregular hours when we're on deadline

☀ A heavy meeting schedule

☀ Online on Slack and Teamwork throughout the workday

☀ Salary $50-60k CAD plus advantages, depending on experience

How to apply

Send your resume and a short note to [email protected] with "Executive Services Coordinator" in the subject line. In the note, tell us about the hardest deadline you've ever hit and what it took. Applications that skip the subject line or the note won't be reviewed.

📌 Executive Services Coordinator (Canada)
🏢 zö agency
📍 Canada