Northgate Industries Ltd. is an Alberta Company in operation since 1970. It is established in sales, manufacturing, service and leasing of modular facilities ranging from single office modules to two level accommodation including schools, industrial camps, apartment buildings, warehouses, and many other modular customized projects.

JOB SUMMARY

Accounts Payable is responsible for vendor maintenance ensuring compliance to data standards. They process high volumes of purchase orders, invoices for payment, cheque requisitions, manual cheques, employee expense payments and contract payments. The administrator processes all documentation for accounts payable for Northgate Industries as well as all affiliated companies – Alberta Mini Storage, Nellie Holdings and Northgate Equipment & Sales.

FUNCTIONS AND RESPONSIBILITIES

· Ensures purchase orders, receiving and invoices are matched accurately

· Checks amount and verifies coding to proper job numbers and G/L account numbers

· Posts to accurate purchase order number, job number and G/L number

· Processes and maintains monthly occurring payments and utility payments

· Confirms extensions and discounts

· Processes employee expenses

· Match receipts to company credit card statements and fuel card statements

· Comprehends the accurate flow of the accounts payable process from data entry to payment processing

· Obtain appropriate approvals for all invoices received before processing for payment

· Responsible for the accuracy and timely processing of weekly payments including both EFT and manual payments and forwards EFT notification to vendors

· Notifies Controller of any anomaly, situation or problem and, as necessary,



proposes changes or improvements to the workflow within the unit

· Researches and solves a variety of A/P problems relating to vendor statements

· Makes necessary adjustments to journal entries or transfer of entries to make expenditure corrections

· Responsible for managing month-end and year-end cut off processes for the A/P department including AP accrual, Interco journal entries & reconciliation, balancing AP subledger to GL and bank reconciliations

· Organizes filing system for documents within area of activity

· Co-ordinates workflow; aids and/or training to other clerical accounting assistants; and as assigned, provides back-up support during period of vacation and/or illness

· Vendor credit application process

SKILLS

· Accurate processing and recording of financial transactions.

· Proficiency in Microsoft Dynamics 365 Business Central and Excel enables efficient data entry, reconciliation, and reporting tasks.

· Strong organizational skills help manage multiple invoices and payment deadlines simultaneously, reducing errors and delays.

· Communication skills are vital for liaising with vendors and internal teams to resolve discrepancies and clarify payment terms.





· Preferred skills such as Microsoft Dynamics 365 Business Central experience and knowledge of tax regulations enhance the ability to navigate complex financial systems and ensure compliance, contributing to smoother operations and improved financial controls.

QUALIFICATIONS

· Accounting or bookkeeping diploma/certificate or equivalent experience; CPA studies is an asset

· Experience with Microsoft Dynamics 365 Business Central

· Familiarity with Canadian tax regulations and compliance requirements.

· Strong analytical and problem-solving skills.

· Ability to work independently and as part of a team in a quick-paced environment.

· Post-secondary education in accounting, finance, or a related field.

· Proven experience in accounts payable or a similar financial role.

· Strong knowledge of accounting principles and accounts payable processes.

· Proficiency with accounting software and Microsoft Office applications, especially Excel.

· Excellent organizational skills and attention to detail.

REQUIRED LICENSES/CERTIFICATIONS

· CPA studies would be considered an asset

PHYSICIAL REQUIREMENTS/WORK ENVIRONMENT

· work is primarily sedentary in nature; no special demands are required

· work may require occasional overtime

HOURS OF WORK

· Full time position

· Standard schedule: Monday to Friday 7:00am to 3:30pm

Job Type: Full-time

Pay: $50,000.00-$65,000.00 per year

Benefits:

- Dental care
- Employee assistance program
- Extended health care
- Life insurance
- On-site parking
- Paid time off
- RRSP match

Application question(s):

- Are you able to commute daily to Acheson, Alberta?

Work Location: In person

📌 Accounts Payable Administrator (Acheson)
🏢 Northgate Industries
📍 Acheson