Job Overview

We are looking for a detail-oriented Bookkeeper & Administrative Assistant to manage our full-cycle bookkeeping in QuickBooks Online and support day-to-day office administration. You will own payroll, accounts payable and accounts receivable, follow up with customers on payments, and keep our sell sheets and marketing materials current.

Accuracy matters in everything this role touches. The right person takes pride in clean records, catches errors before they become problems, and communicates professionally with customers and vendors.

Key Responsibilities — Bookkeeping

You will handle the complete bookkeeping cycle in QuickBooks Online, from daily entries through month-end close.

General bookkeeping (full cycle)

- Record all daily transactions accurately in QuickBooks Online
- Reconcile bank and credit card accounts monthly
- Maintain the chart of accounts and keep records organized and audit-ready
- Prepare month-end close and support year-end with our Director of Finance

Accounts payable

- Enter and code vendor bills, verifying them against purchase orders and receipts
- Schedule and process vendor payments on time
- Respond to vendor inquiries and resolve billing discrepancies
- Reconcile vendor statements

Accounts receivable and collections

- Prepare and send customer invoices promptly and accurately
- Record and apply customer payments and deposits
- Contact customers to obtain or update payment details
- Follow up on outstanding and overdue invoices by phone and email, keeping a record of each contact
- Monitor the aged receivables report and flag accounts at risk

Payroll

- Process regular payroll accurately and on schedule
- Calculate and remit source deductions (CPP,



EI, income tax) to the CRA on time

Key Responsibilities — Administration

Alongside bookkeeping, you will keep the office running smoothly and assist as necessary. Some duties would include:

- Update and maintain sell sheets, including product details, pricing, and promotions for sales team
- Answer phones and emails, and direct inquiries to the right person
- Order office supplies and coordinate with service providers
- Support the team with other administrative tasks as needed

Qualifications

Required

- Hands-on experience with QuickBooks Online
- Strong working knowledge of accounts payable and accounts receivable
- Exceptional attention to detail and accuracy in data entry
- Confident, courteous phone and email manner when following up with customers about payments
- Proficiency with Microsoft Office (Excel, Word, Outlook)
- Ability to manage deadlines and work independently
- Open to those who are newly graduated

Nice to have

- Diploma or certificate in bookkeeping, accounting, or business administration
- Experience with Canva, or similar tools for editing marketing materials

Work Workplace

This is a fully in-office position at our office in Pickering. Remote and hybrid arrangements are not available. You will work closely with the Accounting Manager, Sales Manager and team in a busy, collaborative office.

Pay: $25.00-$30.00 per hour

Expected hours: 30.0 – 40.0 per week

Benefits:

- Dental care
- Extended health care

Application question(s):

- How many years of bookkeeping experience do you have?
- Are you willing to work in office for all required work days?

Education:

- DCS / DEC (required)

Work Location: In person

📌 Bookkeeper (Pickering)
🏢 The Case for Wine
📍 Pickering