? We’re Hiring: Records Specialist ? Remote (Canada) ? Full time / Part-Time ? Level: Entry-Level / Junior We’re looking for a detail-oriented, organized, and reliable Records Specialist to support records management, document organization, data maintenance, information retrieval, and day-to-day record-keeping activities. This role is ideal for candidates who enjoy organizing information, maintaining accurate records, managing digital files, and ensuring business information is properly stored and accessible in a fully remote environment. ?

Key Responsibilities
• Create, organize, update, and maintain accurate company records and databases
• Manage electronic documents and digital filing systems
• Review records for accuracy, completeness, consistency, and proper classification
• Enter, verify, and update information in internal databases and records management systems
• Ensure documents are properly labeled, categorized, indexed, and stored
• Retrieve and distribute records in response to authorized internal requests
• Maintain records logs, tracking spreadsheets, and document registers
• Identify duplicate, incomplete, outdated, or inaccurate records and coordinate corrections
• Assist with scanning, uploading, digitizing, and organizing physical documents
• Monitor document retention schedules and assist with records archiving
• Support the secure storage, handling, and disposal of records in accordance with company policies
• Maintain confidentiality when handling sensitive business, employee, or customer information
• Track document revisions and maintain accurate records of changes when required
• Assist with preparing records for audits, reviews,



and internal assessments
• Coordinate with relevant departments to collect, verify, and update records
• Respond to routine requests for information and documentation
• Follow established records management procedures and information-handling guidelines
• Identify opportunities to improve record-keeping processes and information retrieval
• Support data quality checks and records reconciliation activities
• Perform other records management and administrative duties as assigned ✅ Requirements
• Entry-Level / Junior candidates are welcome to apply
• 0–3+ years of experience in records management, administration, data entry, document control, or a related field
• A high school diploma or equivalent is required; a diploma or degree in Business Administration, Information Management, or a related field is an asset
• Excellent attention to detail and accuracy
• Strong organizational and time-management skills
• Proficiency with Microsoft Office, especially Word and Excel, or Google Workspace
• Basic computer skills and familiarity with digital filing systems and databases
• Ability to organize, classify, and retrieve information efficiently
• Strong written communication and data entry skills in English
• Ability to identify discrepancies and maintain accurate records




• Understanding of confidentiality and responsible information handling
• Familiarity with electronic document management systems or records management software is an asset
• Ability to manage multiple tasks and meet deadlines
• Strong problem-solving skills and a methodical approach to work
• Ability to work independently and collaborate effectively with remote teams
• Willingness to learn new software, systems, and records management procedures
• Professional, dependable, and results-oriented attitude
• Based in Canada and legally authorized to work in Canada
• Able to work effectively in a fully remote environment
• Reliable internet connection and a suitable home office setup ?

What We Offer
• Fully remote work arrangement within Canada
• Flexible and supportive work environment
• Comprehensive training and onboarding
• Hands-on experience with records management, document control, and information organization
• Opportunities to develop skills in data accuracy, digital filing, records retention, and information management
• Exposure to modern records management systems, databases, and digital collaboration tools
• Career growth opportunities toward Senior Records Specialist, Records Management Coordinator, Document Controller, Information Management Specialist, or related roles
• Supportive and collaborative remote workplace culture
• Continuous learning and professional development opportunities
• Opportunities to contribute to records management projects and process improvements
• Competitive compensation and benefits package •

📌 Records Specialst (Canada)
🏢 KM UniTech
📍 Canada