Job Summary

Open communication and the healthy exchange of ideas inspire an innovative workplace culture at the Simcoe Muskoka District Health Unit. As an award-winning* organization committed to service delivery excellence, we know that people are our most valuable asset.

Are you a dynamic, results oriented individual looking to join an organization committed to service delivery excellence? Then we would like to hear from you. As an employee at the health unit you will be treated fairly and with dignity and respect. The health unit provides a positive work environment where you are engaged, can freely exchange ideas, communicate openly, be innovative and are encouraged to practice work-life balance.

Our non-temporary employees enjoy:

- Three weeks of vacation, pro-rated from your date of hire (pro-rated entitlement for part-time employees)
- 14 paid days off per year: 13 paid Statutory holidays plus 1 float day
- Up to seven days paid family-related leave in recognition of our employees’ responsibilities to both their children and parents
- 100% employer paid benefits
- A defined benefit pension plan through OMERS
- A generous sick leave program
- In order for employees to attend to individual and family needs the majority of positions at the Health Unit have flexible work hours involving flexible start and end times along with the ability to take up to a 2 hour meal break.
- A seven-hour day, up to 35 hours per week, normally working straight days with compensating time off programs after 35 hours of work per week
- An anytime/anywhere, flexible work environment that supports work-life balance and reduces our carbon footprint. We offer voluntary work from home opportunities, access to work email and voicemail from home, and the convenience of touching down in any one of our eight office locations that is convenient to your individual work day.
- A supplemental employment benefit (SEB) is provided for Pregnancy, Paternal and Compassionate leaves of absence equivalent to the difference between seventy five (75%) of regular weekly earnings and the sum of the weekly Employment Insurance (EI) benefits up to one year.
- A prepaid leave plan is available to employees wishing to spread four (4) years' salary over a five (5) year period to enable them to take a one (1) year leave of absence following the four (4) years of salary deferral.

Purpose of Position:

To provide administrative, communications, and operational support to the Communications, Health Assessment, Surveillance and Equity (CHASE) program. The position supports the coordination and dissemination of organizational communications, population health assessment, surveillance, health equity, and Indigenous engagement activities through information management, website administration, committee coordination, knowledge translation, interest holder communications, and project support.

See Program Assistant position description for further details of the Program Assistant role on our website at: https://www.simcoemuskokahealth.org

Responsibilities:

- Provide administrative and operational support to CHASE program, projects, committees, working groups, and communities of practice.
- Organize meetings, agendas,



minutes, action-item tracking, webinars, consultations, training sessions, interest holder engagement activities, and special events.
- Support the formatting, publication, dissemination, and tracking of media products, internal blogs, reports, dashboards, fact sheets, presentations, annual reports, and other knowledge translation products.
- Provide support for internal and external communications, including publication schedules, distribution lists, and communication materials.
- Implement and maintain website and intranet content, HealthSTATS resources, and other online information platforms.
- Coordinate French and other language translation requests and processes across the organization.
- Provide administrative support to CHASE-led cross-departmental committees and program sub-groups.
- Monitor and triage CHASE Help Desk requests and prepare related activity and service reports.
- Maintain contact databases, distribution lists, document repositories, filing systems, and records management processes.
- Process purchase requisitions, subscriptions, invoices, and other administrative transactions.
- Support project tracking, reporting timelines, website analytics, dissemination tracking, and operational planning activities.
- Provide administrative support during Incident Management System (IMS) activations, including communication logs, documentation, and records management.
- Contribute to team and agency effectiveness through collaboration, confidentiality, customer service, and support of organizational priorities and emergency response activities.

Specific knowledge, skills, abilities:

- Intermediate skills in Microsoft Word, Excel, PowerPoint and Outlook;
- Demonstrated proof-reading skills;
- Demonstrated ability to develop and/or format materials and documents in accordance with agency standards;
- Demonstrated record/data management skills including filing management skills (electronic);
- Demonstrated ability to establish and maintain an information/resource database relevant to program or functional unit;
- Demonstrated ability to organize and prioritize work;
- Demonstrated ability to manage time effectively and meet deadlines;
- Demonstrated ability to manage multiple demands;
- Demonstrated oral communication and interpersonal skills including ability to deal with staff and the public in routine and challenging situations;
- Demonstrated written communications skills including the ability to communicate ideas effectively via email, synthesize discussions and take minutes at meetings;
- Able to work independently within established parameters and to function effectively as a member of a team.

Education: College Diploma - completion of one-year office administration program.

Related Experience:



1-3 year’s administrative experience with specialization, experience and training appropriate to program and/or department function.

Preference will be given to candidates with the following qualifications which are considered assets in this competition:

- Experience maintaining website, intranet, or online content using a Content Management System (CMS).
- Experience coordinating communications, publication, dissemination, or media release processes, including formatting and distributing reports, newsletters, dashboards, or other communication products.

Deadline: 4:00 pm, Tuesday, November 03, 2026

This is an internal non-union posting. External applicants may be considered when the internal recruitment process does not result in a successful internal candidate.

For both internal SMDHU applicants and external applicants interested in applying for this position, please forward your completed application to Human Resources at [email protected] referencing posting #26-58 in the subject line. Your formal application consists of submitting both an up to date résumé and a separate cover letter including specific examples in detail of how you meet the minimum requirements and qualifications of this position.

The cover letter is to clearly identify:

- How your education meets the educational requirements listed.
- Specific examples of how your experience meets the experience requirements listed.
- Specific examples of how your experience meets each of the minimum requirements of the job listed.
- Specific examples of how your education and/or experience meet each of the preferred assets listed in this competition.

Applicants who fail to satisfactorily provide all of the detailed information requested above in their cover letter will be deemed to not meet the minimum job requirements listed in this job posting. Accordingly, their application will not be considered in this competition.

Following submission of your e-mailed cover letter and resume, you will receive a standard reply e-mail confirming your e-mail was received by SMDHU. If you do not receive this confirmation e-mail your electronic application was not received and you will not be considered. Also, if SMDHU’s confirmation e-mail is dated/timed after the posting deadline, your application will not be considered as you would have missed the application deadline.

If selected for an interview, candidates may be assessed through testing and/or by providing a presentation/portfolio highlighting examples of their work that is applicable to the position being applied to.

The Simcoe Muskoka District Health Unit is an equal opportunity employer. Accessibility accommodations are available for all parts of the recruitment process upon request. Due to the number of qualified applications we receive, only those selected for an interview will be contacted. All candidates must be legally entitled to work in Canada.

Pay: $33.61-$37.65 per hour

Expected hours: 35.0 per week

Benefits:

- Dental care
- Employee assistance program
- Extended health care
- In office parking
- Paid time off

Education:

- DCS / DEC (required)

Experience:

- Administrative: 1 year (required)

Work Location: In person

📌 Program Assistant (Barrie)
🏢 Simcoe Muskoka District Health Unit
📍 Barrie