At Forum Law LLP we believe in our people, our mission and how we do business is a priority. We have offices in Edmonton and Calgary and are looking for someone to join our Edmonton firm who is a good combination of skills and fit.
Our Office Manager is a full-time and on-site based role. You will oversee day-to-day operations of the office including overseeing administrative staff, managing office facilities, Vendor relationships, ordering supplies, etc. You will also be assisting with financial tasks, processing cheques, deposits, assisting with accounts payables and receivables and trust accounting. As solid knowledge of Law Society requirements is a must.
You must have previously worked in an Alberta law firm setting, are reliable and able to work with minimal supervision and a high degree of accuracy. You will assist lawyers and staff with administrative tasks, maintain accurate records and ensure an organized work environment.
Key responsibilities:
- Office administration and customer service skills are essential.
- Strong communication skills with staff, lawyers, vendors.
- Human resources and/or management experience is an asset.
- Preparing and maintaining a bring-forward system and diarizing court dates, questionings, meetings, and appointments.
- Assist with responding to client inquiries and conducting follow up when required.
- Reconciliation of vendor invoices with disbursement postings.
- Preparing client accounts and following up on payment and retainer top-ups when required.
- Tracking staff vacations, sick time, days off, anniversaries, etc.
- Monitor inventory of groceries,
supplies and ordering when required.
- Advertisement of job postings, tracking applications, arranging and conducting interviews and arranging for all aspects of onboarding.
- Liaise with and support IT as necessary.
- Maintaining and implementing office systems, policies and procedures for all administrative matters.
- Tracking key Law Society dates, filing requirements, ALIA civil levy payments, CPLED, etc.
- Assist with management of benefit programs, enrollments, billing and invoicing.
- Other duties as assigned duties as required.
Qualifications and Education:
- Strong computer literacy, including effective working skills in Outlook and Microsoft Office and Adobe (Unity Accounting experience is an asset);
- Strong word processing skills;
- Positive attitude and passion for excellence;
- Strong written and oral communication skills;
- Extraordinary organizational skills;
- Excellent time management, multitasking and prioritization skills;
- Ability to handle confidential information;
- Ability to work independently as well as collaboratively;
- Strong problem-solving skills, including the ability to set priorities.
We offer a friendly work environment and the opportunity to learn and grow with our firm. If you believe you have what it takes, please send your cover letter and resume to
[email protected].
Job Type: Full-time
Pay: $70,000.00-$90,000.00 per year
Education:
- Secondary School (preferred)
Experience:
- Alberta Law Firm: 5 years (preferred)
- management: 1 year (preferred)
Work Location: In person
📌 Law Firm Office Manager (Edmonton)
🏢 Forum Law
📍 Edmonton