Job Summary
We are seeking a reliable, honest, and detail-oriented Administrative & Warehouse Coordinator to join our team. This position involves a split between warehouse order packing and office duties. Order packing operations are busiest in the early mornings, with office duties primarily in the afternoons.

The ideal candidate will be responsible for invoicing and administrative support, petty cash handling, and assisting with warehouse operations including order fulfillment, shipping and receiving, equipment operation, and opening/closing duties.

Key Responsibilities

- Answer incoming calls, respond to emails, and assist customers with product inquiries, pricing, and availability.
- Process customer orders, prepare quotations, invoices, receipts, and credit memos.
- Operate the Point of Sale (POS) system and accurately process customer transactions.
- Make outbound customer calls for order follow-ups and sales support.
- Maintain accurate customer information and records using CRM and accounting systems.
- Perform general administrative duties, including data entry, filing, document preparation, and report checking.
- Communicate with suppliers regarding orders, availability, and deliveries.
- Enter vendor bills, customer invoices, credit memos, and other transactions into QuickBooks.
- Assist with accounts payable and receivable.
- Perform bank and credit card reconciliations and audits for multiple affiliated companies, including reviewing and reconciling intercompany transactions to ensure accurate financial records.
- Verify transaction accuracy and maintain organized accounting documentation.
- Provide administrative and bookkeeping support for affiliated businesses.

Warehouse & Logistics Operations

- Assist colleague with Pick, pack, label, and prepare customer orders accurately and efficiently.
- Receive incoming shipments, inspect product conditions, and verify quantities against purchase orders.
- Safely operate forklifts and manual or electric pallet trucks (pump trucks) to load, unload, and move inventory.
- Retrieve and relocate pallets (skids) from upper warehouse racks to lower-level picking locations to maintain adequate stock levels.
- Apply First In, First Out (FIFO) and First Expired, First Out (FEFO)



inventory rotation methods to ensure proper stock rotation and minimize expired or outdated products.
- Organize warehouse shelves, inventory locations, and product labeling to maximize storage efficiency and accessibility.
- Maintain accurate inventory records, conduct regular stock counts, and report inventory discrepancies.
- Coordinate shipping and receiving activities, including courier pickups, freight shipments, and supplier deliveries.
- Perform occasional local customer deliveries and supplier pickups, ensuring products are safely loaded, secured, and transported.
- Maintain accurate shipping, receiving, and delivery documentation.
- Maintain a clean, organized, and safe warehouse environment in accordance with company safety procedures.

Teamwork & Daily Operations

- Assist with opening and closing the office and warehouse as scheduled.
- Be available to begin work at 6:30 a.m. or close at 4:30pm
- Provide coverage for coworkers during breaks, absences, vacations, and busy periods.
- Work collaboratively with team members to complete daily tasks efficiently.
- Maintain high standards of punctuality, attendance, professionalism, and accountability.
- Take initiative in identifying and resolving daily operational issues.
- Maintain a clean and organized warehouse, office and customer service area.

Qualifications & Requirements

- College diploma or post-secondary education required, preferably in Business Administration, Accounting, Logistics, Supply Chain Management, or a related field.
- Previous experience in office administration, customer service, order processing, or warehouse operations.
- Strong working knowledge of QuickBooks and POS systems.
- Experience handling petty cash, invoicing, and accounting transactions.
- Forklift operating experience required.




- Ability to safely operate manual and/or electric pallet trucks (pump trucks) required.
- Valid Ontario full Class G driver's licence required, with a satisfactory driving record.
- Proficiency in Microsoft Office, including Excel, Word, Outlook, and Microsoft 365.
- Strong organizational skills, attention to detail, and accuracy.
- Excellent written and verbal communication skills.
- Ability to multitask, prioritize responsibilities, and work independently.
- Strong teamwork skills and willingness to assist with both office and warehouse responsibilities.
- Ability to safely lift and move products weighing up to 30 kg.
- Ability to start work at 6:30 a.m. when scheduled and assist with closing duties when required.
- Flexibility to work rotating half-day Saturday shifts.

Work Schedule

- Full-time position consisting of 40 hours per week.
- Monday-to-Friday shifts with rotating half-day Saturday coverage.
- Early morning opening shifts beginning at 6:30 a.m. when scheduled.
- Weekday schedules may be adjusted to accommodate Saturday shifts while maintaining 40 weekly working hours.
- Flexibility to assist with opening, closing, and coworker coverage as needed.

What We Offer

- Competitive hourly pay of $21.00–$24.00, depending on experience.
- Full time, permanent employment.
- Training and opportunities for professional development.
- A collaborative, supportive small-business environment.
- Opportunities for increased responsibilities and career advancement as the company grows.

Job Type: Full-time

Pay: $21.00-$24.00 per hour

Benefits:

- Casual dress
- On-site parking

Application question(s):

- Do you currently hold a valid, Ontario Class G driver's licence?
- Can you lift up to 30kg?
- Do you have experience operating forklifts?
- Can you handle a manual pallet trucks?
- Are you available to work 40 hours per week, including shifts starting at 6:30 a.m. and rotating half-day Saturdays?
- Do you have two years of combined Canadian work experience in office administration, accounting support, order processing, or warehouse operations?

Education:

- DCS / DEC (required)

Language:

- Are you fluent in English, both written and spoken? (required)

Work Location: In person

📌 Administrative & Warehouse Coordinator (North York)
🏢 Tremex Construction Supplies
📍 North York