Accounting & Payroll Manager

Company Summary

Mayfair Living provides retirement living across Ontario through a network of welcoming senior living communities offering independent living, assisted living, memory care, and long-term care options. With a focus on personalized care, dignity, meaningful connections, and exceptional service, Mayfair Living creates warm, supportive environments where residents can feel comfortable, valued, and at home.

Why Join Mayfair Living

· Join a growing organization committed to delivering exceptional senior living experiences across Ontario.

· Be part of a values-driven culture built on dignity, service, accountability, collaboration, and continuous improvement.

· Contribute to scalable systems and stronger financial operations that support Mayfair Living’s continued growth.

Job Posting

Position: Accounting & Payroll Manager
Location: Hybrid – Toronto/North York, with regular travel to site locations as required
Reports to: VP of Finance & Accounting
Position Type: Full-time
Compensation: $65,000 - $75,000 base salary + 10% annual bonus
Position Status: Newly created role

Position Summary

Mayfair Living is seeking a full time Accounting & Payroll Manager to support the VP of Finance & Accounting in overseeing financial operations and compliant payroll oversight for several retirement homes, hotels, and residential apartment buildings. This role is responsible for ensuring accurate, timely, and compliant accounting and payroll processes by coordinating with on-site administrative and accounting staff, leading consolidated financial reporting, standardizing processes across locations, and supporting head office cost recovery and allocations. The Accounting & Payroll Manager will also oversee resident billing and collections processes, including EFT runs and annual rent letters.

Key ResponsibilitiesFinancial Oversight & Coordination

- Oversee accounting operations across multiple retirement home locations, ensuring consistent processes and strong internal controls.
- Provide oversight of head office financial operations related to cost recovery and cost allocation, ensuring accurate distribution of shared services, management fees, and centralized expenses to each retirement home.
- Review and validate financial data submitted by each site for accuracy and completeness.




- Coordinate and oversee EFT runs for resident accounts receivable, ensuring accurate billing, timely withdrawals, and proper reconciliation of payments.

Payroll Oversight & Compliance

· Oversee payroll runs for 1,000+ employees across union and non-union groups in multiple provinces, ensuring accuracy and compliance with:

- Provincial employment standards (primarily Ontario ESA)
- Collective agreements
- Company policies
- Provincial tax and statutory requirements
- Oversee the validation of time and attendance data, premiums, shift differentials, overtime, vacation, statutory holidays, and leaves.

· Coordinate with the payroll associate and site managers to resolve discrepancies in timesheets, scheduling, or pay-related issues.

· Oversee benefits and pension administration, including WSIB, EHT, and source-deduction remittances.

· Maintain vacation, statutory holiday pay, and employment standards records in accordance with applicable requirements.

Month-End Close & Reporting

- Lead the month‑end close process for assigned locations, including journal entries, accruals, reconciliations, and variance analysis.
- Oversee and coordinate head office financial statements, ensuring cost allocations, recoveries, and shared service charges are properly recorded and supported.
- Prepare consolidated financial statements and management reports for the VP of Finance & Accounting.
- Analyze and explain material variances, collaborating with site leadership to understand operational drivers.

Process Improvement & Compliance

- Develop, implement, and maintain standardized accounting procedures across all retirement home locations and head office.
- Monitor compliance with internal controls, corporate policies, and regulatory requirements relevant to senior living operations.
- Identify opportunities to streamline workflows and improve accuracy, efficiency, and transparency.

Support to VP of Finance & Accounting





- Provide analytical support, financial insights, and operational recommendations.
- Assist with budgeting, forecasting, and long‑range financial planning.
- Support audits, regulatory filings, and special projects as assigned.

Training & Staff Support

- Provide guidance, training, and ongoing support to on‑site administrative/accounting personnel.
- Troubleshoot accounting issues and ensure staff understand expectations, timelines, and best practices.
- Build strong working relationships with site leadership teams.

Qualifications

- Current CPA designation is an asset (CPA Ontario or equivalent Canadian provincial CPA).
- Bachelor’s degree in Accounting, Finance, or related field.
- 5+ years of progressive accounting experience with exposure to payroll processing, ideally in multi‑site or multi‑entity environments.

· 2+ years of management experience.

· Experience working with unionized workforces and interpreting collective agreements is an asset.

- Experience in senior living, healthcare, property management, or hospitality is an asset.
- Strong understanding of internal controls and financial reporting.

· Experience with Yardi and QuickBooks is an asset.

- Excellent communication skills, with the ability to collaborate effectively with non‑finance staff.
- Proficiency with accounting systems and advanced Excel skills.
- Strong analytical mindset, attention to detail, and ability to manage competing priorities.

Core Competencies

- Leadership & Collaboration – Able to guide and support distributed teams without direct authority.
- Problem Solving – Skilled at diagnosing issues and implementing practical solutions.
- Organization & Time Management – Capable of managing multiple sites and deadlines.
- Professionalism & Integrity – Maintains confidentiality and demonstrates sound judgment.
- Continuous Improvement – Always looking for ways to enhance processes and outcomes.

Mayfair Living is an equal opportunity employer and welcomes applications from all qualified candidates. We are committed to fostering an inclusive, accessible, and respectful hiring process.

Pay: $66,500.00-$75,000.00 per year

Benefits:

- Casual dress
- Dental care
- Flexible schedule
- On-site parking

Work Location: In person

📌 Accounting Manager (North York)
🏢 Mayfair Living
📍 North York