Filcan Properties is a commercial real estate firm specializing in Asset and Property Management. This position will support our property management and accounting team by obtaining quotes, drafting contracts, scheduling and coordinating maintenance work, collecting contractor insurance, responding to tenant concerns, sending tenant billings, reconciling tenant payments in QBO, reviewing property insurance requirements and quotes, and drafting tenant notices and letters. This position will enable you to contribute to our commercial real estate business as an integral team member who will have the responsibility for overseeing property systems, maintenance, tenant correspondence, and other related tasks.

Attention to detail and a high level of accuracy is vital to be successful in this position. Prior experience with Quickbooks Online would be an asset but is not required.

Responsibilities for the job

Handle day-to-day property management issues
Obtain quotes for annual service contracts and draft corresponding service agreements
Manage HVAC/fire/elevator inspections; file reports and order follow-up work
Draft correspondence and approval letters for tenants
Oversee pylon signs, including tenant wait lists, leasing, and billings




Work with property management staff to help develop efficient and accurate property management reporting tools
Other projects and/or tasks which may be assigned from time to time

Job Qualification and Requirements

Prior experience in property management administration would be an asset Quickbooks Online experience an asset
Attention to detail and a high level of accuracy are vital for this role
Computer literacy and familiarity with various computer programs such as Office 365, Excel, Word, Adobe, Microsoft Access
Quick learner who is able to act on detailed instructions
Ability to work to time constraints
Strong written and verbal communication skills

We thank all interested candidates for their interest in this position but only candidates selected for a meeting interview will be contacted. The position is available immediately.

Job Type: Full time

Pay: $50,000.00-$62,000.00 per year

Benefits:

- Dental care
- Extended health care
- Life insurance
- Paid time off
- Vision care

Education:

- Bachelor's Degree (preferred)

Experience:

- administrative assistant: 1 year (preferred)

Work Location: In person

📌 Property Admin Assistant (Vancouver)
🏢 Filcan Properties
📍 Vancouver