The Office Administrator keeps daily office operations organized and welcoming. This role supports accurate records, smooth communication, and dependable service for customers and colleagues.
Key Responsibilities
- Assist with general bookkeeping, including accounts receivable, accounts payable entries, and payroll.
- Schedule meetings and appointments, and arrange travel accommodations.
- Maintain office supplies, coordinate necessary repairs, and help keep the office organized.
- Work with HR to maintain office policies and procedures and assist with onboarding new employees.
- Coordinate with IT on office equipment needs.
- Support basic marketing activities, including social media and website updates.
- Welcome visitors and provide professional assistance.
- Liaise with facility service providers, including cleaning, catering, and security vendors.
- Organize company events, celebrations, conferences,
and other activities.
Qualifications
- Strong time management skills with the ability to multitask and prioritize.
- Excellent attention to detail and problem-solving abilities.
- Transparent written and verbal communication skills.
- A professional approach and strong customer service mindset.
- Ability to handle confidential and sensitive information with discretion.
- Initiative and a willingness to suggest improvements to office processes.
- High school diploma or equivalent; a diploma or degree in business administration is preferred.
- Proficiency in Microsoft Office, particularly Excel and Outlook, and familiarity with Xero are preferred.