We are looking for an exceptional Legal Administrator to join our Construction Group.

Reporting to the Construction Group Practice Head, this position is responsible for handling legal and administrative duties coming out of the Construction Group.

The successful candidate should have completed a legal administrative program and have a minimum of 1-3 years of experience working as a legal administrator, ideally with experience in the area of Construction Law and/or Civil Litigation. An interest in Construction Law along with superior attention to detail, strong organizational skills and a mature work ethic are important, as is strong customer service skills, and the ability to multi-task in a fast-paced work environment.

Proven ability in the following areas is also required:

- Excellent proof reading and grammar is expected
- Must be proficient in formatting
- Windows, Word and Outlook experience is required
- Excel, Prolaw and Emergent experience is preferred
- Teraview knowledge and experience is preferred

Job Duties and Responsibilities include, but are not limited to:

- Performs full legal administrative work of a responsible and confidential nature for one or more individuals
- File Management (opening, re-opening and closing files, retrieving files from storage, and amending clients’ information on files) in accordance with office policies and procedures
- Consistently dockets a portion of time using a timekeeper ID number
- Maintains calendar appointments and ticklers for critical dates and follow ups (use of tasks in Outlook is essential)
- Organizes and expedites the flow of work through the principal’s office, initiating follow-up action
- Prepares legal documents with little or no direction, according to general precedents
- Acts as liaison between principal and various internal and external individuals, groups and clients at all levels




- Routes or answers routine correspondence not requiring the principal’s attention and initiates follow-up action as required
- Takes and transcribes dictation of highly technical and/or confidential nature with minimal error
- Prepares special reports including gathering and summarizing data
- Exercises initiative and judgment to relieve principal of administrative detail
- Draft all types of construction lien motion records
- Prepare legal documents such as Default Judgment material, Writs, Affidavits, Statement of Claims, Document Generals, Claim for Lien, Releases of Lien and full and final Releases, Certificate of Action, Affidavits of Documents, Section 39 Letters and Demand Letters, in accordance with standard practices and precedents.
- Schedule appointments, court dates, meetings, witness signing
- Organize and maintain files
- Processes pre-bills and attends to sending out bills to clients
- Exercises initiative and judgment to relieve principal of administrative tasks
- Attends to scheduling of court dates, appointments, and phone calls
- Open and close files, in accordance with office policies and procedures
- Perform Teraview property and execution searches for Litigation department
- Perform Cyberbahn searches for Litigation department
- Assist other firm members as may be required

The ideal candidate will be driven, eager to learn and grow while taking initiative to produce quality work with pride.

We thank all applicants for their interest,



due to the high volume of applicants we receive, we are unable to respond to queries individually and only those selected for an interview will be contacted.

No agencies please.

Pallett Valo is committed to creating an inclusive and welcoming workplace for all individuals. Should you require any accommodation during the application, interview or onboarding processes, please contact Human Resources. Pallett Valo LLP will consult with the person making the request in determining the best accommodation, accessible format or communication support that can be provided.

We believe in equal chance and we are committed to meeting the needs of all individuals including individuals with disabilities, by preventing and removing barriers to accessibility and meeting accessibility requirements under the Accessibility for Ontarians with Disabilities Act.

Pallett Valo LLP is the largest and one of the most respected law firms in Peel Region. We are a full service law firm providing businesses with legal services in Business Law, Commercial Litigation, Commercial Real Estate, Construction, Insolvency & Corporate Restructuring, Employment & Labour, Insurance Defence and Wills, Estates & Trusts.

The strength and talent of our people allow us to provide outstanding service to our clients. At Pallett Valo establishing a solid relationship built on trust with our employees, customers and the community is at the forefront. Our values of Excellence, Integrity and Respect are woven into the fabric of who we want to be as an organization to our employees and in how we service our clients.

Job Type: Full-time

Pay: $50,000.00-$60,000.00 per year

Benefits:

- Company events
- Employee assistance program
- On-site parking
- RRSP match

Work Location: In person

📌 Legal Administrator - Construction Law (Mississauga)
🏢 Pallett Valo
📍 Mississauga