Position Summary

The Logistics & Local Purchasing Coordinator is responsible for organizing, coordinating, and monitoring the daily movement of products and supplies between the company's production facility, warehouse, and retail stores.

The position is also responsible for managing local purchasing activities, coordinating with Canadian suppliers, monitoring inventory requirements, packaging, equipment, and operational supplies.

The main objective is to ensure product availability, effective inventory management, timely deliveries, and effective purchasing practices.

Key Responsibilities1. Delivery Planning and Coordination

- Organize and coordinate daily and weekly deliveries to all retail locations.
- Prepare delivery schedules and establish efficient transportation routes.
- Coordinate delivery drivers and ensure products are ready for dispatch.
- Verify that orders are complete and accurate before delivery.
- Monitor delivery performance and resolve transportation issues.
- Coordinate urgent deliveries and special store requests.

2. Inventory Control

- Monitor inventory levels of finished products, ingredients, packaging, and supplies.
- Identify shortages and determine purchasing or production requirements.
- Verify stock movements between the warehouse, production facility, and stores.
- Assist with inventory counts and investigate discrepancies.
- Ensure proper product rotation and minimize waste.

3. Warehouse Operations

- Coordinate daily activities with warehouse personnel.
- Establish priorities for receiving, picking, packing, and preparing orders.
- Ensure products are stored correctly and warehouse procedures are followed.
- Monitor the organization and cleanliness of storage areas.
- Ensure proper handling of frozen and refrigerated products.

4. Coordination with Production and Retail Stores

- Communicate regularly with store supervisors regarding inventory needs.
- Coordinate with production to ensure sufficient product availability.




- Plan product distribution according to seasonal demand and sales requirements.
- Communicate delivery changes, shortages, and operational issues.

5. Local Purchasing and Supplier Management

- Manage weekly purchasing activities with local and Canadian suppliers.
- Purchase ingredients, packaging materials, cleaning products, and other operational supplies according to company requirements.
- Monitor inventory levels and anticipate purchasing needs to avoid shortages.
- Prepare and submit purchase orders in accordance with approved by logistic manager.
- Research and identify potential new local suppliers.
- Request quotations and compare prices, quality, delivery conditions, and payment terms.
- Maintain positive and professional relationships with existing suppliers.
- Follow up on outstanding purchase orders and resolve delivery discrepancies.
- Verify supplier invoices against purchase orders and received merchandise.
- Maintain accurate purchasing records, supplier information.
- Coordinate purchasing requirements with production, warehouse, and retail operations.
- Report significant price increases, supply shortages, or supplier-related concerns to management.

6. Food Safety and Compliance

- Ensure frozen and refrigerated products are handled at appropriate temperatures.
- Follow company food safety and sanitation procedures.
- Monitor product handling to prevent damage and waste.
- Ensure compliance with applicable health and safety requirements.

Qualifications and Skills

- Experience in logistics, purchasing, distribution, warehouse operations, and inventory.
- Strong organizational and planning abilities.
- Excellent communication and problem-solving skills.




- Ability to coordinate multiple activities and meet deadlines.
- Good knowledge of inventory management and purchasing procedures.
- Computer proficiency, including Microsoft Excel.
- Ability to work independently and collaborate with different departments.
- Attention to detail, reliability, and accountability.

Performance Expectations

The Logistics & Local Purchasing Coordinator is expected to:

- Ensure timely and accurate deliveries to all stores.
- Maintain proper inventory control and product availability.
- Minimize product shortages, waste, and unnecessary purchasing costs.
- Maintain reliable supplier relationships.
- Monitor and compare supplier prices to achieve cost-effective purchasing.
- Improve coordination between production, warehouse, suppliers, and retail stores.
- Maintain accurate purchasing and logistics records.
- Identify operational problems and propose practical solutions.

Authority and Accountability

The Logistics & Local Purchasing Coordinator is responsible for daily logistics coordination and routine local purchasing activities.

The position has the authority to organize delivery schedules, establish warehouse priorities, communicate with suppliers, and place routine purchase orders within approved budgets and purchasing limits.

Significant expenditures, new supplier contracts, major pricing agreements, and purchases outside established limits require approval from senior management.

Pay: $19.00-$21.00 per hour

Expected hours: 25.0 – 40.0 per week

Benefits:

- Casual dress
- Discounted or free food
- Flexible schedule
- On-site parking
- Store discount

Application question(s):

- Do you own a vehicle? Are you able to work early morning and weekends with open flexible schedule ?

Experience:

- Logistics: 2 years (required)

Language:

- English (required)

Licence/Certification:

- Driving Licence (required)
- Food Handler Certification (preferred)

Work Location: In person

📌 LOGISTIC & LOCAL PURCHASING COORDINATOR (St. Catharines)
🏢 Il Gelato di Carlotta
📍 St. Catharines