We are seeking an organized and detail-oriented Administrative Assistant to handle invoicing, accounts receivable, collections, customs clearance and general office administration.

Key Responsibilities

- Prepare and issue customer invoices accurately and on time.
- Monitor outstanding balances and follow up on overdue payments by phone and email.
- Maintain accurate billing, payment, and customer records.
- Prepare accounts receivable aging reports and collection summaries.
- Resolve billing discrepancies and respond to customer inquiries.
- Perform data entry, filing, and general administrative duties.
- Provide updates to management on outstanding accounts.
- Customs Clearance & Documentation: Prepare, process, and submit customs clearance paperwork for cross-border shipments, ensuring all required documents are accurate, complete, and submitted on time. Coordinate with customs brokers, drivers, and customers to prevent delays at the border.
- Provide general administrative support to management and colleagues.

Qualifications & Requirements





- Grade 12 diploma or equivalent – Required.
- Basic understanding of accounting – Required.
- Proficiency in Microsoft Office (Excel, Word, Outlook).
- Strong written and verbal communication skills.
- Excellent attention to detail and organizational skills.
- Ability to multitask, prioritize, and meet deadlines.
- Ability to work independently and as part of a team.

How to Apply

Please apply through Indeed by submitting an updated resume.

We thank all applicants for their interest. Only candidates selected for an interview will be contacted.

Pay: $18.00-$21.71 per hour

Expected hours: 40.0 per week

Advantages:

- Paid time off

Ability to commute/relocate:

- Stoney Creek, ON: reliably commute or plan to relocate before starting work (preferred)

Education:

- Secondary School (preferred)

Experience:

- Accounts receivable: 1 year (required)
- Administrative: 1 year (required)

Work Location: In person

📌 Admin Assistant (Stoney Creek)
🏢 PFL Canada]
📍 Stoney Creek