About GAMA Construction

GAMA Construction Company Inc. is an established commercial general contractor based in Richmond Hill, Ontario. We specialize in commercial interior construction, including retail and corporate projects throughout Canada.

We are seeking an experienced, organized and dependable Bookkeeper / Accounting Administrator to join our team. This position is becoming available due to the retirement of our long-standing bookkeeper.

The successful candidate will work closely with company ownership, project managers, subcontractors and our external accountant and will be responsible for both general company accounting and project-specific construction accounting.

Key Responsibilities

General Accounting & Bookkeeping

- Manage accounts payable, including entering invoices and processing payments.
- Manage accounts receivable and prepare customer/project invoices
- Process incoming payments and deposits
- Maintain accurate accounting records and general ledger entries
- Assist with year-end preparation and provide reports and documentation to the company's external accountant.

Payroll & Government Reporting

- Process bi-weekly payroll
- Prepare and remit payroll source deductions
- Prepare WSIB reporting and remittances
- Prepare HST reporting and remittances
- Prepare annual T5018 subcontractor reporting
- Prepare annual EHT reporting/remittances
- Track and process corporate tax instalments

Construction & Project Accounting

- Enter project purchase orders into the accounting system
- Match subcontractor and supplier invoices to purchase orders
- Track subcontractor progress draws
- Maintain accurate project cost records
- Provide contract/payment information to Project Managers for review and approval
- Prioritize approved payables and prepare payments
- Track required subcontractor documentation
- Maintain project cost spreadsheets for major and minor projects
- Process Project Manager expense reports
- Track construction deposits and project-related funds

Property & Office Administration

- Enter and process utility invoices for related properties




- Process monthly rent and other property-related payments
- Reconcile bank accounts for related property entities
- Prepare invoices for intercompany work where required
- Monitor and maintain general office supplies

These responsibilities reflect the accounting, project and property functions currently being performed in the role.

Qualifications

- Minimum 3–5 years of bookkeeping/accounting experience
- Strong understanding of accounts payable, accounts receivable, bank reconciliations and general bookkeeping
- Experience processing payroll and government remittances
- Strong proficiency with QuickBooks Online
- Strong proficiency with Microsoft Excel and Outlook
- Experience with construction accounting, job costing, purchase orders and subcontractor progress billing is strongly preferred
- Familiarity with construction holdbacks and subcontractor documentation would be an asset
- Strong attention to detail and accuracy
- Excellent organizational and time-management skills
- Ability to manage multiple companies, bank accounts and active construction projects
- Comfortable working independently and taking ownership of accounting deadlines
- Ability to handle confidential financial and employee information with discretion

What We're Looking For

This position would be well suited to an experienced bookkeeper who enjoys taking ownership of the accounting function in a small-to-mid-sized business environment.

We are looking for someone who is organized, reliable and detail-oriented, but who can also understand the operational side of the business. Our accounting is closely connected to active construction projects, so the successful candidate must be comfortable communicating with Project Managers, reviewing purchase orders and invoices, tracking subcontractor payments, and keeping project costs organized.

Pay: $60,000.00-$74,000.00 per year

Advantages:

- Dental care
- Extended health care
- On-site parking
- Paid time off
- Vision care

Experience:

- Bookkeeping: 3 years (required)
- construction accounting: 1 year (preferred)

Work Location: Hybrid remote in Richmond Hill, ON L4B 1H7

📌 Bookkeeper / Accounting Administrator (Richmond Hill)
🏢 GAMA Construction
📍 Richmond Hill