Overview

We are seeking a highly organized Office Administrator to join our team! This vital role ensures the smooth operation of daily office functions, providing exceptional support to staff and clients alike. As an Office Administrator, you will be the backbone of our administrative operations, managing a variety of tasks, such as preparing applications as per checklists, collecting documents, performing data entry and meeting tight deadlines.

We prefer someone with Immigration background who has worked in an immigration firm for minimum two years.

Duties

- Manage front desk operations, including greeting visitors, answering multi-line phone systems, and directing calls with skilled phone etiquette.
- Oversee clerical tasks such as filing, data entry, proofreading documents, and maintaining accurate records.
- Support bookkeeping activities by assisting with invoicing, expense tracking, and basic financial record keeping.
- Coordinate appointments, schedule meetings, and organize office calendars to ensure seamless daily operations.
- Handle customer service inquiries with professionalism,



providing support via phone or in person while maintaining a friendly demeanor.
- Maintain organized filing systems—both digital and physical—to ensure quick retrieval of documents and compliance with organizational standards.

Skills

- Proven experience with Office experience including Microsoft Office Suite (Word, Excel, PowerPoint) and Google Workspace applications.
- Strong computer skills with the ability to perform data entry accurately and efficiently.
- Excellent organizational skills to prioritize tasks effectively in a fast-paced environment.
- Demonstrated clerical experience with filing systems, proofreading documents, and managing multi-line phone systems.
- Exceptional customer service skills combined with professional phone etiquette and customer support abilities.
- Ability to handle administrative responsibilities such as typing reports, managing correspondence, and supporting front desk operations confidently.

Pay: $25.00-$28.00 per hour

Benefits:

- Paid time off

Work Location: In person

📌 Office Administrator (Clearbrook)
🏢 Can-Earth Immigrations
📍 Clearbrook