The Opportunity

JGL is seeking a professional, organized, and people-focused Receptionist & Office Coordinator to serve as the first impression and central hub of our office. This role is the front line of our organization. You are the first voice on the phone and the first face people see when they walk through the door, setting the tone for the entire experience.

Beyond reception, this is a dynamic role that supports the day to day flow of the office. From managing calls and coordinating visitors to supporting administrative and operational needs, you play a key role in keeping everything running smoothly.

Reporting to the Manager, Administration, you will work closely with teams across the organization to ensure a consistent, professional, and welcoming environment. This role offers a natural rhythm, balancing busy, fast paced moments with time to stay organized, get ahead, and proactively support the team.

This is an in office role, Monday to Friday, with working hours of 7:45 AM to 4:45 PM to ensure consistent coverage throughout the day.

If you enjoy variety, take pride in creating a great experience for others, and like being at the center of the action, this role is for you.

About JGL

At JGL, everything we do starts with understanding. We take the time to know our customers, our people, and our business, so we can provide meaningful advice and work together to deliver real results.

Rooted in agriculture and built on strong relationships, trust, and integrity, JGL has grown into a diversified agri-business supporting producers across Western Canada and beyond. Our strength comes from how we work, not just what we do.

Our people are at the center of that. We are committed to creating an environment where employees feel supported, connected, and set up for success. The experience within our workplace matters, and this role plays an important part in shaping that experience every day.

Key Responsibilities

Front Office and First Impressions

- Act as the first point of contact for all visitors, clients, and incoming communications
- Manage a multi-line phone system, acting as a central switchboard for the organization
- Answer, screen, and direct calls with accuracy, professionalism, and confidence
- Triage calls effectively and ensure messages are clear, timely, and followed up on
- Welcome visitors and ensure a positive,



professional experience from arrival to departure
- Maintain a clean, organized, and welcoming reception and common areas
- Coordinate meeting room bookings, including setup and reset
- Support visitor tracking and general office awareness

Office Coordination and Operations

- Oversee the day to day flow of the office to ensure a smooth and efficient environment
- Manage office, kitchen, and facility supplies, ensuring availability and cost awareness
- Coordinate vendors including cleaning, maintenance, and office equipment providers
- Support building access including keys and general office setup
- Handle incoming and outgoing mail, courier deliveries, and packages
- Complete regular mail, bank, and light errand runs to support office operations
- Assist with travel coordination and workspace organization
- Support internal and corporate events as needed

Administrative and Team Support

- Provide administrative support across multiple departments based on business needs
- Maintain organized filing systems and accurate records, both digital and physical
- Update directories, contact lists, and internal systems
- Support data entry, reporting, and document tracking
- Assist during peak periods, projects, or audits to support the broader team

Accounting and Operational Support

- Assist with invoice tracking, coding, and documentation
- Support tracking and reconciliation of office related expenses
- Maintain organized records to support reporting and audit requirements

Systems and Office Support

- Provide first level support for office technology including printers and meeting rooms
- Coordinate with external vendors for maintenance and troubleshooting
- Support team members with general office systems and tools

What You Bring

- 1 to 3 years of experience in a receptionist, office administrator, or similar role
- Experience managing a phone system or switchboard style environment is an asset
- A professional, welcoming presence with strong communication skills




- Highly organized with strong attention to detail
- Ability to manage multiple priorities in a dynamic environment
- A proactive approach with a strong sense of ownership
- Comfortable working with all levels of the organization including leadership and ownership
- Proficiency in Microsoft Office including Outlook, Word, Excel, and Teams
- Experience with basic accounting or administrative systems is an asset

Why Join JGL

At JGL, we believe our business grows when our people do. You will be part of a collaborative and supportive environment where your role truly matters. You are not just supporting the office; you are shaping the experience people have every day.

This is an prospect to take ownership, build strong relationships, and be a key part of a team that values professionalism, trust, and working together.

Apply Today

If you are ready to take on a role that blends people, organization, and day to day operations, we would love to hear from you.

We thank all applicants for their interest in joining JGL. Only those selected for an interview will be contacted.

Job Types: Full-time, Permanent

Benefits:

- Dental care
- Disability insurance
- Employee assistance program
- Extended health care
- Life insurance
- On-site parking
- Paid time off

Ability to commute/relocate:

- Moose Jaw, SK S6H 4N7: reliably commute or plan to relocate before starting work (required)

Application question(s):

- Why do you believe you are a strong fit for the Receptionist & Office Coordinator role?
- Considering the responsibilities of this position and your experience, what is your expected salary range?
- Are you available to work in the Moose Jaw office Monday to Friday from 7:45 AM to 4:45 PM?
- If selected for this opportunity, when would you be available to start? Please include your anticipated start date and any notice period you may need to provide to your current employer, if applicable.
- If invited to interview for this role, what time of day would work best for you on a typical weekday? Please include your general availability (e.g., morning, afternoon, or evening).

Experience:

- reception or administration: 1 year (required)
- basic accounting: 1 year (preferred)

Licence/Certification:

- Driving Licence (required)

Location:

- Moose Jaw, SK S6H 4N7 (preferred)

Work Location: In person

📌 Receptionist & Office Coordinator (Moose Jaw)
🏢 JGL Group of Companies
📍 Moose Jaw