Overview

We are a boutique real estate brokerage seeking an organized, reliable, and versatile Brokerage Administrator to support the day-to-day operations of our office.

This is a well-rounded administration role. The successful candidate will support brokerage operations across deal administration, listings, agent support, compliance, commissions, accounting administration, and front-desk responsibilities.

We are looking for someone with administrative experience who is highly organized, detail-oriented, and willing to learn. Full training will be provided on our brokerage programs, including Lone Wolf and BrokerBay.

Brokerage & Transaction Administration

- Input, process, and close real estate transactions in Lone Wolf, with training provided
- Process commissions and maintain accurate transaction records
- Review transaction files and documentation for completeness
- Monitor and respond to brokerage and deal administration emails
- Communicate with agents, lawyers, cooperating brokerages, and other parties regarding transactions and documentation
- Maintain organized and accurate electronic brokerage records

Listings & Agent Support

- Assist with the administration of new listings, amendments, suspensions, cancellations, and other listing documentation
- Support agents with brokerage forms, documentation, and general administrative requests
- Schedule and manage showing appointments through BrokerBay
- Assist with offer and transaction documentation as required
- Help ensure listing and transaction files are complete and properly maintained

Brokerage Systems

- Set up and maintain agent and staff profiles in Lone Wolf
- Maintain commission splits and other agent information
- Coordinate administrative onboarding and offboarding of agents
- Assist agents with access to brokerage systems and administrative processes
- Prepare reports through Lone Wolf as required by management

Compliance & Accounting Administration

- Maintain brokerage documentation in accordance with RECO, FINTRAC,



and internal brokerage requirements, with training provided
- Review files for required forms, identification records, and supporting documentation
- Assist with accounts receivable and accounts payable
- Accept, record, and receipt deposits and other cheques
- Assist with monthly reporting and reconciliation-related administrative tasks

Office Administration

- Answer incoming telephone calls and direct inquiries appropriately
- Greet agents, clients, and visitors professionally
- Manage general brokerage correspondence and administrative requests
- Maintain organized office and electronic records
- Provide administrative support to brokerage management
- Perform other brokerage and office administration duties as required

Qualifications

- Minimum 2 years of experience in administration
- Experience in an administrative, office support, or similar role is welcome
- Highly organized with exceptional attention to detail
- Willingness to learn new programs and processes — training will be provided on Lone Wolf, BrokerBay, and brokerage procedures
- Strong computer skills
- Excellent written and verbal English communication skills
- Robust ability to prioritize multiple tasks and deadlines
- Professional and confident when communicating with agents, clients, lawyers, and cooperating brokerages
- Ability to identify and resolve routine administrative issues independently
- Comfortable working independently while contributing to a collaborative team environment

Ideal Candidate

You are organized, dependable, and eager to learn. You are comfortable moving between a transaction file, a new listing, an agent question, a commission issue, a BrokerBay appointment, a deposit, or a front-desk inquiry without losing attention to detail.

You take ownership of your responsibilities, know when something needs follow-up, and help keep the brokerage organized and running smoothly.

Application Question

Are you available to work Saturdays and some evenings?

Pay: $19.00-$21.00 per hour

Expected hours: 20.0 – 30.0 per week

Work Location: In person

📌 Real Estate Administrator (Mississauga)
🏢 Snobar Realty Group
📍 Mississauga