Office Manager & Full-Cycle Bookkeeper

Location: 176 Metcalfe Street East, Strathroy, ON

Job Type: Full-time, permanent (Monday to Friday, 8:00 to 16:00)

Work Setting: In-office

ABOUT US

Southwest Managed Security Services is a Managed Security Services Provider (MSSP) specializing in cybersecurity, IT infrastructure, and business protection. We help organizations stay secure, effective, and compliant.

We are a small, focused team that does high-quality work and runs on well-defined systems. We are looking for a trusted right hand: someone who can own our books and run the office independently, including when the owner is working offsite. This is a role for a self-starter who takes ownership, anticipates what needs doing, and represents the business well without being directed.

This is a structured, professional, Monday-to-Friday position, not a chaotic one. The right person will be given genuine autonomy and trusted to use it.

WHAT YOU'LL OWN

Running the Office

- Acting as the dependable point of contact and keeping daily operations running smoothly, including when the owner is offsite.

- Managing the owner's calendar and helping keep the inbox under control.

- Coordinating and scheduling the technical team and client appointments.

- Anticipating needs, solving problems independently, and representing the business professionally.

- Providing trusted administrative support to the owner across all areas of the business, including scheduling and administration for specialized client work.

- Managing company documentation, contracts, records, office supplies, and organization.





Full-Cycle Bookkeeping

- Accounts payable and receivable: invoicing, payments, and collections.

- Payroll processing and timely government remittances (CPP, EI, EHT, WSIB).

- Bank and credit-card reconciliations.

- Journal entries, expense tracking, and a weekly financial report for ownership.

- Government filings: GST/HST, payroll taxes, T4s, T4As, and ROEs.

- Year-end procedures in coordination with our external accountant.

- Cash-flow and bank-account monitoring.

Social Media & Marketing Support

- Posting and scheduling content provided by our marketing partner on the company's Facebook and LinkedIn.

- Responding to basic inquiries that come in by social media and email.

WHAT YOU BRING

Required

- 3+ years of full-cycle bookkeeping experience.

- Proficiency with QuickBooks Online and strong Microsoft Excel skills.

- A solid understanding of Canadian bookkeeping, payroll, and tax and compliance requirements.

- A demonstrated ability to work independently and own outcomes, not just tasks.

- Discretion and trustworthiness with confidential financial and client information.

An asset

- A diploma or degree in accounting, business administration, or a related field.





- Experience running an office or supporting ownership in a small business.

- Experience managing an executive's calendar and correspondence.

- Comfort with social media scheduling tools.

COMPENSATION & BENEFITS

- $28.85 to $30.77 per hour (40 hours a week), commensurate with experience.

- Bi-weekly pay by direct deposit.

- Two weeks (10 days) paid vacation.

- Five paid personal/sick days per year.

- Paid statutory holidays, plus Easter Monday and the Civic Holiday.

- A paid one-hour lunch.

- Monday to Friday, 8:00 to 16:00. No evenings, no weekends.

CONDITIONS OF EMPLOYMENT

This position handles confidential financial and client information. The successful candidate will complete a satisfactory Criminal Record Check and sign a Non-Disclosure and Confidentiality Agreement.

HOW TO APPLY

Please send your resume and a brief cover letter to [email protected] with the subject line "Application – Office Manager & Full-Cycle Bookkeeper." Applications are reviewed in confidence by ownership.

Southwest Managed Security Services is an equal opportunity employer and encourages applications from all backgrounds.

Job Type: Full-time

Pay: $29.00-$31.00 per hour

Expected hours: 40.0 per week

Application question(s):

- Do you currently run your own bookkeeping business or keep books for other clients?

Education:

- Secondary School (preferred)

Experience:

- QuickBooks: 3 years (preferred)
- Bookkeeping: 3 years (preferred)

Language:

- English (preferred)

Work Location: In person

📌 Administrative Assistant / Full-Cycle Bookkeeper (Strathroy)
🏢 Southwest Managed Security Services
📍 Strathroy