Overview

Grenadier Villas is a co‑ownership multi‑residential community consisting of two buildings and 134 units, supported by two live‑in superintendents, a part‑time bookkeeper, and a part‑time property manager. We are seeking a highly organized, proactive, and detail oriented individual to begin in the role of Superintendents Supervisor, with a planned progression into the Property Manager position.

In this role, the successful candidate will oversee and support the superintendents, coordinate maintenance activities, manage day-to-day building operations, assist the Board of Directors, and maintain clear, consistent communication with co-owners, residents, and vendors.

The ideal candidate is comfortable following established procedures, supervising staff, managing documentation, and maintaining compliance with co-ownership rules, regulations, and bylaws.

Key Responsibilities

- Responsible for oversight, timely repairs and maintenance on all infrastructure at Grenadier Villas.
- Direct and supervise the two live‑in superintendents in accordance with Board direction including ensuring they follow established procedures for maintenance, cleaning, inspections, and reporting.
- Monitor and respond to emails sent to one or more email inboxes.
- Respond to co‑owner inquiries professionally and promptly.
- Use issue tracking system to log new and update existing issues, and track time spent on each issue. Training will be provided.
- Coordinate contractor access, scheduling, compliance with Grenadier Villas requirements (WSIB, insurance, licensing),



and oversee and approve completed work and invoices.
- Be available 24/7 for urgent situations.
- Conduct regular building walkthroughs and identify maintenance issues proactively.
- Attend planning meetings with the President and/or Board of Directors as required.

Other Responsibilities

- Maintain organized digital and physical filing systems including lists of contractors, contracts, warranties, inventory and unit file documentation.
- Prepare, coordinate, and distribute notices.
- Prepare documentation for co‑owners, lawyers, and real estate agents.
- Support Annual General Meetings and Special Meetings, including planning, coordination, communication, registration, voting lists, and logistics.
- Maintain strict confidentiality and adhere to all governance procedures.
- Prepare reports and documentation for Board meetings.
- Perform other office‑related or property‑management duties assigned by the Board.

Qualifications

- 3+ years of residential or multi‑unit property management experience.
- Strong organizational and management skills.
- Excellent written and verbal communication.
- Ability to work independently and manage multiple concurrent tasks.
- Experience supervising staff or contractors.
- Proficiency with office tools (email, documents, spreadsheets).
- Ability to interpret and apply building rules, regulations, and governance procedures.

Pay: $25.00-$30.00 per hour

Expected hours: 15.0 – 25.0 per week

Benefits:

- Casual dress
- Flexible schedule
- In office parking

Work Location: In person

📌 Superintendents Supervisor/Property Manager (Old Toronto)
🏢 Grenadier Villas
📍 Old Toronto