Carling Motors is seeking a professional, highly organized, and dependable individual to join our team as a Receptionist / Executive Administrative Assistant. This is a front-desk position that combines customer service, general office administration, and direct administrative support to the General Manager.

The successful candidate will be someone who takes pride in their work, demonstrates initiative, and can be trusted to handle sensitive and confidential information with the utmost discretion and professionalism. We are looking for someone who is personable and welcoming, but equally capable of working independently, managing competing priorities, and following through on responsibilities.

Key Responsibilities

Reception & General Administration

- Greet customers and visitors in a friendly and professional manner.
- Answer and direct incoming calls and inquiries.
- Maintain a welcoming, organized, and professional reception area.
- Perform general administrative duties, including filing, data entry, recordkeeping, and document preparation.
- Provide administrative assistance to dealership departments as required.

Executive & Management Support

- Provide direct administrative support to the General Manager.
- Prepare correspondence, reports, spreadsheets, and other management documents.
- Assist with scheduling meetings, organizing information, and coordinating follow-ups.
- Track assignments, deadlines, and outstanding items to ensure timely completion.




- Communicate with department managers to gather information and follow up on requests.
- Handle sensitive business, financial, personnel, and management information with strict confidentiality and discretion.

Qualifications & Skills

- Previous experience in reception, office administration, or an administrative support role.
- A high level of integrity, trustworthiness, discretion, and professionalism.
- Excellent organizational skills and exceptional attention to detail.
- Strong written and verbal communication skills.
- Proficiency in Microsoft Outlook, Word, and Excel.
- Ability to manage multiple responsibilities in a busy workplace.
- Self-motivated, resourceful, and able to work independently with minimal supervision.
- Strong follow-through, sound judgment, and a proactive approach to problem-solving.
- Professional and approachable when dealing with customers, employees, and management.
- Previous automotive dealership experience is an asset but is not required.

What We Offer

- Competitive compensation based on experience.
- Comprehensive employee benefits.
- Stable, full-time employment.
- A qualified and supportive work environment.
- Opportunities to develop additional administrative skills.
- A well-established, family-owned dealership group.

If you are an organized, dependable professional who enjoys working with people, takes initiative, and understands the importance of confidentiality and trust, we would welcome your application. Apply today to join the Carling Motors team.

📌 Receptionist / Executive Administrative Assistant (Ottawa)
🏢 Carling Motors Mazda & Volvo
📍 Ottawa