Rainy River District School Board

NOTICE OF POSITION

Posting Number: 2627-61 Date: October 28, 2026

To: Members of CUPE and External Applicants

Position: 1.0 FTE Secretary (10 Month)

Anticipated Start Date: Immediately

Job Description: Attached

Location: Crossroads School

Hours of Work: 35 Hours per week

Rate of Pay: $32.05 per hour as per the CUPE collective agreement

Applications from CUPE 1. Permanent full-time and part time members
members will be considered in 2. Casual staff with the qualifications, skills and abilities for the position and
the following order: external applicants.

Application Process: Applications must include the Board’s application form, a cover letter,
current resume and the Reference Authorization Form, including three
employment related references (one of which must be from a current or
recent supervisor).

Please submit application to: Human Resources Department Rainy
River District School Board 522 Second
Street East
Fort Frances, ON P9A 1N4 Fax:
(807) 274-1950
Email: [email protected]

Accommodation in the recruitment process is available upon request for applicants with disabilities.

For further clarification or questions please contact
Sharla MacKinnon, Principal at Crossroads School, (phone hidden)

Closing Date: Wednesday, November 4, 2026, at 4pm
Only applicants selected for an interview will be contacted

Rainy River District School Board
Fort Frances, Ontario

JOB DESCRIPTION

DATE: June 2006

POSITION: School Secretary (Former Secretary II and Secretary III)

EMPLOYEE GROUP: CUPE (Canadian Union of Public Employees)

LOCATION: All Schools

Necessary Qualifications:

- Grade 12 diploma
- Work experience in a secretarial and clerical position
- Ability to work with integrated software packages




- Ability to use discretion and sensitivity to treat all office matters and information in a

confidential matter

- Ability to initiate, organize, and complete work assignments with minimum supervision

Position Summary:
The School Secretary will provide secretarial and clerical services as directed by the Principal of
the school or their designate.

Responsible to:
The School Secretary is responsible to the Principal of the School

Specific Duties:

Communication:

- general reception and telephone duties
- handle inquiries and direct to appropriate staff and/or location
- correspondence - letters, faxes, e-mail, newsletters and other correspondence as required by

staff

- generate/distribute/file forms, reports, student reports (suspension letters, violent incident

reports, accident reports, staff minutes, work orders)

- contact parents re: emergency situations (illness, injury, school closures)
- schedule and book use of school facilities
- may be required to coordinate office responsibilities
- public address system duties (opening, messages)

Student Data:

- maintain current and accurate student information using the PowerSchool database for

student records, attendance, reporting, and student information forms

- prepare material for registration and carry out student registration (school handbook, student

forms, course selection guide)





- collect student information (birth certificates, health card, immunization records)
- provide transportation department with required student data
- schedule parent interviews as required
- OSR management
- carry out Safe Arrival policy as required
- compile and post lists of students with “emergency” medical needs
- assist with preparation/distribution of student assessment materials (exams, EQAO materials)
- maintain and prepare transcripts
- prepare all materials required for student graduation

Financial Functions:

- maintain current/accurate information using SDS database
- maintain purchase order records
- order office supplies and maintain office inventory
- receive and check all deliveries checking packing slips for accuracy
- maintain petty cash fund
- school generated funds - collect and manage monies generated by fund raising campaigns

(milk programs, field trips, activity days, book fairs etc.)

- banking - count and prepare monies for deposit
- ensure accurate financial records are kept and are on file

Reports:

- complete all required reports as requested and specifically:

MET reports
Oct/March statistical reports
Enrollment/registration/attendance reports
Board required reports

Additional:

- may be required to schedule vacations and supply secretaries
- recording and issuing of security codes and school keys
- maintain staff attendance records/ may be required to arrange for substitutes
- sorting/distributing ingoing and outgoing mail
- facilitate scheduling and assist with school events (photos, programs, tickets, clinics)

Conditions of Employment:

- Rainy River District School Board Policies and Procedures
- Rainy River District CUPE Local 65 Collective Agreement

📌 2627-61 - 1.0 FTE Secretary - Crossroads School - CUPE & External (Fort Frances)
🏢 Rainy River District School Board
📍 Fort Frances