Position Overview

The Integrity Group consists of multiple business units, with the primary areas of focus including construction, building material supply, and manufacturing. The company operates a fleet of over 150 trucks, tractors, trailers, and moving equipment from the headquarters in Okotoks, AB.

Reporting to the Fleet & Asset Manager, the Fleet Administrator supports the Integrity Group of Companies by coordinating administrative functions across fleet management, asset tracking, facility maintenance, and driver compliance. This role plays a key part in maintaining accurate records, supporting operational workflows, and ensuring seamless communication across business units and external vendors.

Key Responsibilities

- Assist with comprehensive recordkeeping for fleet vehicles, machinery, and company assets as directed by the Fleet Coordinator and Fleet & Facility Manager.
- Collect, review, verify, and file all documentation related to regular maintenance, inspections, and unscheduled repairs.
- Utilize fleet management software (e.g., Fleetio) to help maintain organized electronic and paper filing systems.
- Order parts and pick up supplies from local vendors as required.
- Coordinate and schedule routine preventative maintenance and emergency repairs for fleet vehicles and equipment as needed.
- Monitor & assign repair tickets via facility management software (e.g., Coast).
- Assist in managing basic facility contracts, vendor communications, and routine site maintenance logistics.
- Assist with maintaining driver compliance documentation, including driver qualification files, vehicle binders, and driver abstracts.




- Provide administrative coverage and operational backup during absences or high-volume periods as required.
- Order general office supplies as needed.

Education/Experience Requirements

- Minimum Experience:
- High School Diploma or equivalent
- 1-2 years of administrative experience
- Familiarity with fleet and facility software systems an asset (e.g., Fleetio, Coast)

Skills/Qualifications

- Exceptional organizational skills, keen attention to detail, and thorough recordkeeping accuracy
- Strong time management, prioritization capabilities & problem solving skills
- Clear verbal and written communication skills across internal teams, management, and external vendors
- Ability to work independently and collaborate effectively within a team environment
- Intermediate computer skills
- Valid Class 5 Driver’s License

Technology & Equipment

- Google Workspace (Drive, Sheets, Gmail, Slides, Docs)

Travel

- Occasional travel within Calgary and local area with a company vehicle, as required

NOTE: This job description is not intended to be all-inclusive. Employee may perform other related duties as assigned to meet the ongoing needs of the organization.

Pay: From $20.00 per hour

Benefits:

- Dental care
- Employee assistance program
- Extended health care
- Life insurance
- On-site gym
- On-site parking
- Paid time off

Application question(s):

- This position will be full-time until April 2, 2027, and will transition to part time hours of 20–24 hours per week starting April 3, 2027. Are you comfortable with this change in employment status and hours?

Licence/Certification:

- Driving Licence (required)

Work Location: In person

📌 Fleet Administrator (Okotoks)
🏢 Integrity Group of Companies
📍 Okotoks