Job Overview

Southview Trucking is looking for a dependable, organized, and self-motivated Branch Administrator to oversee the day-to-day administrative responsibilities of our Edmonton branch.

This is an independent position for someone who takes pride in their work, stays on top of the details, and can manage their responsibilities without needing constant direction. You will be the primary administrative contact at the Edmonton branch, with remote support and guidance available from our other branches when needed.

A key part of this role will be supporting one of our major customer contracts, including coordinating job information, tracking loads, preparing invoices, and ensuring all documentation is accurate and submitted on time.

We are looking for someone who can take ownership of their responsibilities, communicate effectively with our operations team and customers, and help keep the branch running smoothly.Transportation or trucking experience is an asset, but we are willing to train the right person.

Key Duties & Responsibilities

- Manage the day-to-day administrative functions of the Edmonton branch
- Maintain organized records, files, and documentation
- Act as the primary administrative contact for the branch
- Coordinate with management and administrative staff at other branches for support, reporting, and company procedures
- Monitor office supplies, records, and other general branch requirements
- Communicate with drivers, dispatchers, customers, and management as required
- Track and maintain accurate records of jobs, loads, deliveries, and other contract-related activities
- Prepare and process customer invoices accurately and within required deadlines
- Review bills of lading, proof of delivery, rates, and supporting documentation to ensure billing accuracyIdentify and follow up on outstanding paperwork and administrative tasks
- Supporting the operations team as needed

Skills & Qualifications

- Previous administrative, billing, or office coordination experience
- Strong organizational skills and excellent attention to detail




- Ability to work independently, prioritize tasks, and manage deadlines without direct supervision
- A proactive approach to problem-solving and following through on responsibilities
- Comfortable taking ownership of the day-to-day administration of a branch
- Strong computer skills, including Microsoft Office and online systems
- Good communication skills and the ability to work with drivers, dispatchers, customers, and management
- Comfortable working with numbers, invoices, and supporting documentation
- Ability to manage multiple priorities in a fast-paced transportation environment
- Previous experience with invoicing, contract administration, transportation, logistics, or permitting is an asset

Most importantly, we are looking for someone who is dependable, takes initiative, and can work confidently on their own while knowing when to reach out for support.

Why Join Southview Trucking?

An opportunity to make your mark.

- Room to grow: Edmonton is a growing branch, and this position offers the opportunity to grow alongside the business. As the operation expands, you could help build and shape the administrative team.
- Independence and ownership: You will have the trust and flexibility to manage your responsibilities and organize your workday.
- A meaningful role: Your work will directly support our operations, customer relationships, and revenue. What you do matters.
- A team behind you: Although you will work independently in Edmonton, you will have access to support and experience from our other branches.
- Variety in your work: From invoicing and contract coordination to permits and branch administration, your days will offer a mix of responsibilities rather than repetitive office tasks.
- A chance to build something: This is an opportunity to join at an important stage in the branch's development and help put the right processes in place for future growth.

Job Type: Full-time

Pay: $24.00-$27.00 per hour

Expected hours: 40.0 per week

Perks:

- Casual dress
- Dental care
- Extended health care
- On-site parking
- Paid time off

Experience:

- Administrative: 2 years (preferred)

Work Location: In person

📌 Branch Administrator (Edmonton)
🏢 Southview Trucking
📍 Edmonton