Location: Various locations in Kelowna and Lake Country

Employment Type: Full-Time, Year Round

Reports To: Site Superintendent / Project Manager

Position Overview:

The Construction Site Administrator provides administrative and operational support to the construction team. This role is responsible for maintaining project documentation, coordinating communication between site personnel, subcontractors, consultants, and clients, and ensuring accurate record-keeping throughout the construction project lifecycle.

Key Responsibilities:

Administrative Support

- Maintain and organize project files, contracts, drawings, specifications, permits, and correspondence.
- Prepare and distribute meeting agendas, minutes, and action item logs.
- Track and file site documentation, including inspections, safety reports, and deficiency lists.
- Manage incoming and outgoing correspondence for the project site.
- Coordinate office supplies, equipment, and site administration requirements.
- Process invoices, purchase orders, and expense reports.
- Track subcontractor and supplier documentation, including insurance certificates and WCB clearances.

Project Coordination

- Schedule meetings and coordinate communication among project stakeholders.
- Maintain project schedules and update administrative tracking logs.
- Coordinate site visits, inspections, and deliveries.
- Assist with onboarding site personnel and subcontractors.

Health & Safety Support

- Maintain site safety records, orientations,



and training documentation.
- Track safety certifications and expiration dates.
- Assist with incident reporting and maintaining safety compliance records.
- Support implementation of company health and safety policies.

Reporting

- Prepare weekly and monthly project reports.
- Maintain project data and update management dashboards.
- Compile productivity, progress, and project status information as requested.

Qualifications

Education

- Diploma or Certificate in Business Administration, Construction Management, Office Administration, or a related field.
- Equivalent combination of education and experience may be considered.

Experience

- 2-5 years of administrative experience, preferably in construction, engineering, or project management environments.
- Experience with document control and project administration is an asset.

Skills & Competencies

- Robust organizational and time-management skills.
- High attention to detail and accuracy.
- Excellent verbal and written communication abilities.
- Proficiency with Microsoft Office 365 (Word, Excel, Outlook, Teams, SharePoint).
- Experience with construction management software such as Autodesk or Yardi Software is preferred.
- Ability to manage multiple priorities in a fast-paced construction environment.
- Knowledge of construction terminology and processes

Pay: $50,000.00-$65,000.00 per year

Work Location: In person

📌 Construction Site Administrator (Lake Country)
🏢 West Point Projects
📍 Lake Country