Job Description

Reporting to the Supervisor, Payroll and Benefits, our Payroll Clerks are primarily responsible for processing payroll, as well as helping with data entry and administrative duties within the Cash Control department.

They are responsible for providing support to the Supervisor, Payroll and Benefits to ensure that the requirements of the department are met in a proactive and timely manner.

Payroll & Benefit Processing:
• Process payroll for hourly, salary and union employees in an accurate and timely manner; ensure accuracy by auditing timesheets to validate that earnings, deductions, and accruals are properly distributed.
• Respond to all payroll, benefit, and pension inquiries.
• Distribute paystubs to employees in a timely manner.
• Process wage changes and calculate retroactive adjustments.
• Process Record of Employments and respond to Service Canada inquiries.
• Ensure all timesheets are accurate, and any inconsistencies are resolved.
• Post pay period adjustments.
• Provide on-the-job training and mentorship to team members, as needed.
• Recommend or participate in the development of new procedures and policies related to payroll operations; assist with changes within payroll processing system; update affected policy/procedure manuals.
• Keep informed about changes in tax and deduction laws that apply to the payroll process; keep informed of Alberta Employment Standards legislation.
• Complete payroll orientations with recent hires.

Benefit and Pension Administration:




• Assist employees when completing registration paperwork; send to benefit carrier for processing.
• Complete and forward any terminations or updates to benefit carrier.
• Keep up to date with benefit changes due to legislation and insurance policies.
• Prepare and administer garnishments.
• Process LAPP registrations, terminations, change of address, name changes and leaves.
• Prepare prior service buyback.

Reconciliation Processing:
• Compile financial, tax and payroll reports for both internal and external purposes.
• Maintain payroll and benefit financial transactions in accordance with organization policy, auditing and government requirements.
• Ensure accuracy of deductions such as government remittances, WCB, computer, LAPP, garnishments, RRSP and union dues are in compliance with Federal and Provincial laws.
• Prepare and enter Journal Entries.
• Assist with year-end requirements including payroll balancing, T4 preparation, LAPP and WCB annual reports.
• Investigate, analyze and resolve any payroll issues, make necessary adjustments or corrections through journal entries.
• Monitor WCB and CPP payments to ensure employees and the County do not exceed the maximum contribution.

Records Management:
• Ensure all payroll related information is kept secure and confidential.
• Prepare documentation for new hires including hire package and file creation.
• Prepare termination documentation.
• File payroll reports, electronic funds transfer, employee files and supporting documentation.
• Maintain a high level of security.
• Keep payroll processing procedures current.

📌 Payroll Clerk (Clairmont)
🏢 County of Grande Prairie No. 1
📍 Clairmont