Civic Youth Fellowship - Alumni Associate

Location: IslamicFamily Hub (10545 108 Street) (on site and travel within Edmonton)

Report to: The Green Room Programs Lead

Position Type: Part-Time, Temporary Contract (November 2026 to July 2027, 9 months)

Hours of Work: Part-time (20 hours per week)

Salary: $25.25 per hour

Position Start Date: November 15, 2026

Position End Date: July 31, 2027

About the Civic Youth Fellowship

The Civic Youth Fellowship (CYF) is a leadership development program led by IslamicFamily’s youth initiative, The Green Room, and the City of Edmonton. Now in its fifth year, the Fellowship connects emerging leaders from underrepresented communities with paid placements inside municipal government, along with mentorship, pre-placement training, and a youth-led project. IslamicFamily co-funds the Fellowship and leads each cohort from recruitment to the final Showcase, with support from the City of Edmonton, and Canadian Race Relations Foundation. Last year, more than 250 young people applied.

Position Summary

The CYF Alumni Associate will support the planning, coordination, and delivery of the Fellowship, helping the team and Fellows meet their goals throughout the program. Responsibilities include supporting recruitment and onboarding, coordinating the pre-placement training series and Speed Networking event, contributing to the annual Fellowship Showcase, and assisting with program communications that highlight Fellows’ stories and civic impact. Through these responsibilities, the successful candidate will help create a positive and meaningful experience for each cohort while gaining hands-on experience in program coordination, event planning, communications, and youth leadership development.

This part-time position is designed for CYF alumni who have successfully completed all Fellowship requirements and wish to remain engaged with the program by supporting and mentoring incoming Fellows. It offers an opportunity to build on their Fellowship experience, develop new skills in program delivery, and contribute to the continued success of the CYF community. The ideal candidate is organized, resourceful, and community-minded, with a passion for youth leadership and civic engagement. They are comfortable managing competing priorities, building positive relationships across cultures and lived experiences, and supporting others in turning their goals into action.

Your Impact

As a CYF alum, you’ll bring your experience to a new cohort of Fellows while helping create a welcoming environment where every participant feels supported, prepared, and valued. You’ll draw on your experience and skills to help the next cohort of Fellows thrive, build meaningful connections, and see themselves reflected in civic life in Edmonton.

Your contribution will help:

- Prepare the next generation of Fellows by supporting recruitment, onboarding, training, placement matching, and readiness for their host offices.
- Create a sense of belonging by building relationships with Fellows, answering questions, sharing resources, and helping participants feel connected throughout the program.
- Strengthen the Fellowship experience by coordinating training sessions and events, maintaining clear communications, and helping Fellows, host offices, and community partners stay informed and prepared.
- Build a lasting alumni community by maintaining connections with past Fellows and creating opportunities for peer mentorship and continued involvement.
- Amplify youth voices and civic impact by gathering Fellows’ stories, documenting their contributions, and helping share their experiences with the broader community.
- Strengthen the program for future cohorts by maintaining accurate records, tracking participation, organizing resources, and helping the team identify opportunities for improvement.

Through this role, you’ll build practical skills in program coordination, event planning, communications, and mentorship while helping more young people—especially those from underrepresented communities—find meaningful pathways into civic life. Your impact will be felt both in the smooth running of the Fellowship and in the confidence, connections,



and opportunities it creates for the young leaders who take part.

How You’ll Benefit

This role offers an opportunity to build on your experience as a Civic Youth Fellow while developing practical skills, professional relationships, and new pathways for leadership. With regular one-on-one mentorship from the CYF Program Lead, including scheduled check-ins, you’ll have dedicated opportunities to reflect on your progress, strengthen your skills, and work towards your personal and professional goals.

Through hands-on experience, you will develop skills and knowledge in:

- Program coordination and administration: Learn how to plan, organize, and deliver a multi-stage youth leadership program.
- Event planning and logistics: Gain experience coordinating training sessions, networking events, ceremonies, and community showcases.
- Mentorship and youth leadership: Strengthen your ability to support peers, build relationships, and contribute to the development of emerging leaders.
- Stakeholder and partner relations: Build professional relationships with community organizations, host offices, and municipal government representatives.
- Communications and digital storytelling: Develop skills in social media, content creation, photography, and short-form video to share youth voices and program impact.
- Civic engagement and community development: Deepen your understanding of municipal government, public service, and pathways for youth participation in civic life.
- Equity and inclusive programming: Gain experience supporting accessible, culturally responsive programming that recognizes diverse identities, experiences, and perspectives.
- Non-profit leadership and social impact: Learn how community initiatives are coordinated, evaluated, and strengthened to create meaningful change.

You’ll work alongside experienced program leads, community partners, and civic leaders while contributing to an initiative that creates opportunities for young people across Edmonton. By the end of your contract, you’ll have strengthened your professional skills, expanded your network, and gained practical experience you can carry into future education, employment, and leadership opportunities.

Duties & Responsibilities

1. Program Coordination & Administration
2. 1. Provide day-to-day administrative and coordination support to the program leads, including correspondence, scheduling, recordkeeping, and tracking program activities.
2. Maintain program calendars, participant records, contact lists, attendance information, and administrative tracking documents.
3. Assist with purchasing, vendor coordination, expense tracking, and preparation of materials for program reporting.
4. Monitor program timelines, follow up on outstanding tasks, and identify opportunities to improve administrative processes.

- Events, Training & Program Delivery
- 1. Coordinate logistics for meetings, workshops, training sessions, and events, including room bookings, catering, equipment, materials, and on-site support.
2. Assist with the planning and delivery of key Fellowship activities, including those listed above in the Program Timeline.

- Participant & Partner Engagement
- 1. Support participant recruitment, selection, onboarding, and orientation, including communications, scheduling, documentation, and responding to inquiries.
2. Liaise with guest speakers, facilitators, placement offices at City Hall, and community partners to coordinate participation and program activities.

- Communications & Storytelling
- 1. Support program communications and promotional activities, including presentations, email updates, social media content, photography, and short-form video.
2. Help share Fellows' stories, voices, and impact with partners and the broader community.
3.



Perform other related duties as assigned.

Required Qualifications

- CYF Alumni: Successful completion of the Civic Youth Fellowship as a Fellow in a previous cohort.
- Relevant Experience: Minimum one year of experience in administrative support, program coordination, event planning, or community programming.
- Coordination & Organization: Experience coordinating activities involving multiple participants or stakeholders, with strong organizational, time-management, and prioritization skills.
- Communication & Technology: Excellent written and verbal communication, attention to detail, and proficiency in Google Workspace or Microsoft Office and digital communication tools.
- Relationship Building: Ability to engage youth, community partners, municipal staff, and diverse stakeholders respectfully, inclusively, and professionally.
- Equity & Cultural Awareness: Understanding of equity, diversity, reconciliation, and anti-racism principles, with the ability to apply them in program delivery and participant engagement.
- Initiative & Teamwork: Ability to work independently, exercise sound judgment, meet deadlines, and collaborate effectively.
- Confidentiality: Ability to handle sensitive information with professionalism and discretion.

Assets

- Familiarity with municipal government, civic engagement, equity, or anti-racism initiatives.
- Experience working with youth, culturally diverse communities, community organizations, or public-sector initiatives.
- Experience creating digital content, including social media posts, Instagram Reels, YouTube Shorts, TikToks, photography, or short-form video.

Additional Requirements

- Police Information Check with Vulnerable Sector Check, completed within the past six months.
- Availability to work evenings and weekends as required by program activities.
- Commitment to IslamicFamily’s mission, values, and code of conduct.

About Islamic Family
IslamicFamily supports the mother fleeing abuse without asking her to compromise her identity or safety. We support the man seeking counselling that honours his values. We support youth in search of creative platforms that amplify their voice. We support families starting over amidst hardship. We are IslamicFamily – created to serve. For over 30 years, we have been driven to disrupt systemic inequity, reflect a rich tradition with beauty, innovate, and serve with excellence.

Rooted on Treaty 6, IslamicFamily serves people from all walks of life. We run one of Edmonton's Food Bank's largest depots, provide urgent financial relief, support survivors of gender-based violence, empower refugees, and offer youth programming.

IslamicFamily is an Imagine Canada & Great Places to Work™ accredited charity and a proud recipient of the Government of Alberta’s Inspiration Award for its work combatting domestic violence (2020), the Canadian Mental Health Association’s Skilled Service Award (2020), the Justice Innovation Award (2022), and the YEG Startup Community Award (2022).

How to apply?

Confidence (or the lack thereof) can sometimes hold us back from applying for a job. We’ll let you in on a secret — there is no such thing as a perfect candidate. This role is about growth, creativity, and making a difference for young leaders and their communities. If you're passionate about youth leadership and civic engagement and eager to learn, we encourage you to apply — even if you don’t check every single box. Curiosity and initiative matter just as much as experience.

Submit the below through our Collage job postings portal!

To be considered for this role, please submit:

1. Your resume
2. A cover letter or a ≤ 5m video discussing:
3. Coordination & Problem-Solving: Describe an event, program, or project you helped coordinate that involved multiple tasks or stakeholders. What was your role, how did you keep things on track, and what did you learn that you could bring to this role?
4. Fellowship Experience & Alumni Engagement: As a CYF alum, what would you want the Fellowship to feel like for incoming Fellows? Share one or two ideas for creating a welcoming, meaningful experience and keeping past Fellows connected and involved.

📌 Civic Youth Fellowship - Alumni Associate (Edmonton)
🏢 IslamicFamily
📍 Edmonton