Toronto | 4 + Years

ROLE & PRACTICE OVERVIEW

- Firm Profile: Litigation department of an award-winning, mid-sized boutique specializing in complex litigation.
- Role Mandate: Manage the executive, administrative, practice, and select personal needs of a busy senior partner leading a high-profile construction litigation practice.

KEY RESPONSIBILITIES

- Practice & Schedule Management: Proactively track partner priorities, read and triage incoming emails, organize electronic files, organize and manage retainers, and prepare rolling action/task lists.
- Communications & Representation: Engage professionally with clients, counsel, and colleagues on the partner’s behalf; maintain real-time, proactive communication via Teams, text, and other digital collaboration tools.
- Logistics & Meeting Coordination: Schedule internal and external client meetings; book court reporters’ facilities for examinations; coordinate social events with clients and firm staff.
- Financial & Operational Administration: Assist with monthly client billing cycles, expense entry, tracking, reconciliations, and meeting note-taking.
- Litigation & Team Support: Collaborate across the practice when an extra set of hands is needed, assisting lawyers, clerks, and students with production of document briefs, hyperlinking, and general firm initiatives.
- Executive Support: Handle limited,



designated personal administrative tasks to ensure seamless day-to-day operations for the partner.

QUALIFICATIONS & REQUIREMENTS

- Education & Background: College Diploma; prior law firm experience is an asset but not essential.
- Technical Proficiency: Advanced computer fluency, including MS Office (Word, Excel), MS Teams, internet research, and overall agility with up-to-date workplace technology.
- Working Style: Comfortable working with a high degree of autonomy, discretion, and forward-thinking initiative.
- Schedule Flexibility: Willingness to work evenings or weekends when required to support complex mandates.
- Work Arrangement: Hybrid model (4 days in-office, 1 day remote per week).

COMPENSATION & BENEFITS

- Salary Range: $70,000 - $85,000 CAD per annum (commensurate with experience).
- Retirement: RRSP matching contribution program.
- Health & Wellness: 100% coverage on extended health benefits, plus a dedicated fitness benefit.
- Vacation: 4 weeks of paid annual vacation.

Salary Range: $70,000 - $85,000

Please note that the salary range included is a guideline only. The salary offered may vary based on factors, including, but not limited to, the successful candidate's relevant knowledge, skills, and experience.

The recruiting efforts for this role are intended to fill a vacant position.

For more information or to submit your CV to reference #34621

Tagged as : Intermediate, Private Practice

📌 Executive Assistant (Toronto)
🏢 ZSA
📍 Toronto