We're looking for an Executive Assistant & Office Manager to join a highly respected, values-driven organization in Edmonton's west end.

This is a unique prospect to work directly alongside an accomplished and highly regarded CEO, serving as a trusted partner in supporting executive priorities, Board governance, and organizational operations. Combining executive support with office management responsibilities, this highly visible role offers the opportunity to build strong relationships across the organization while contributing to a collaborative and purpose-driven workplace culture.

The Executive Assistant & Office Manager will be responsible for providing comprehensive support to the President & CEO, coordinating Board and governance activities, and overseeing the day-to-day operations of the corporate office. Success in this role requires exceptional organization, sound judgment, discretion, initiative, and the ability to effectively manage competing priorities in a fast-paced environment.

Executive Assistant & Office Manager Responsibilities:

- Provide high-level administrative and executive support to the President & CEO, including calendar management, travel coordination, correspondence, expenses, and scheduling.
- Prepare, edit, and coordinate reports, presentations, briefing materials, meeting packages, and executive communications.
- Serve as the primary administrative liaison between the President & CEO, Board of Directors, senior leadership team, employees, and external stakeholders.
- Coordinate Board and committee meetings, including agendas, minutes, governance documents, and meeting logistics.
- Track projects, commitments, deadlines, and action items to support organizational priorities and timely follow-through.
- Oversee the day-to-day operations of the administration office, including office resources, vendors, facilities coordination,



supplies, and workplace services.
- Identify opportunities to improve efficiency through technology, digital tools, AI, automation, and standardized processes.
- Support a professional, welcoming, and collaborative office environment while maintaining the highest level of confidentiality and professionalism.

The Successful Candidate Has:
- 5-10 years of progressively responsible administrative experience, including significant executive-level support.
- Diploma or degree in Business Administration, Office Administration, or a related field.
- Experience supporting senior executives, Boards of Directors, or governance-related functions.
- Exceptional organizational, communication, editing, and proofreading skills.
- Advanced proficiency with Microsoft 365, SharePoint, Adobe, and related business applications.
- Experience leveraging technology, automation, or AI to improve administrative efficiency and workflow effectiveness.
- Demonstrated ability to manage highly confidential information with discretion and sound judgment.
- Strong relationship-building skills and the ability to work effectively with executive leadership, board members, and stakeholders at all levels.
- Able to complete all required employment documentation, including conflict-of-interest disclosures.
- Able to provide a satisfactory Vulnerable Sector Check

Compensation & Benefits:

- Competitive salary of $75,000 - $90,000, based on experience.
- Candidates with additional experience and higher compensation expectations may also be considered.
- Comprehensive health and dental benefits, including a Health Spending Account.
- Group RRSP program.
- Three weeks of vacation.
- A collaborative, supportive, and values-driven workplace culture.

Candidates must be legally authorized to work in Canada. Only candidates selected to move forward in the hiring process will be contacted.

#IND

📌 EA and Office Manager (Edmonton)
🏢 The Headhunters Recruitment
📍 Edmonton