Position Overview The Government Services Integration Cluster (GSIC) is seeking a Senior Information Management Specialist with demonstrated hands-on experience developing, implementing, maintaining, and documenting enterprise information management and data governance frameworks, policies, standards, and operational procedures. The successful candidate will have strong practical experience establishing information stewardship, ownership, and accountability models across multiple business areas . The hiring manager is specifically looking for a professional who understands existing stewardship and accountability models and can apply, maintain, improve, and document these models within a complex enterprise environment. The resource will work closely with business stakeholders, information and data management teams, business architects, data architects, project managers, and other technical and business professionals to strengthen information governance, improve information quality, establish clear accountability for information assets, and support enterprise governance initiatives.

Key Responsibilities
1. Information Management and Governance Frameworks
- Develop, implement, maintain, and enhance information management and governance frameworks, policies, standards, guidelines, and procedures.
- Assess existing information management practices, identify gaps, and recommend practical improvements aligned with enterprise governance objectives.
- Establish governance processes and operational procedures to support the effective management of enterprise information assets.
- Prepare governance artefacts, operating models, implementation plans, standards, and supporting documentation.
- Support the planning and implementation of information management strategies, priorities, and governance initiatives. 2. Information Stewardship, Ownership, and Accountability
- Establish, maintain, and document information stewardship, ownership, and accountability models across multiple business areas.
- Apply existing stewardship and accountability models to define and clarify information ownership, stewardship responsibilities, decision-making authority, and governance accountabilities.
- Define roles, responsibilities, governance workflows, escalation processes, and operational procedures for managing enterprise information assets.
- Work with business stakeholders to establish consensus on governance decisions and ensure accountability for information quality, usage, and management.
- Provide hands-on guidance to business areas on implementing, maintaining, and operationalizing stewardship models and governance practices. 3. Metadata Governance and Business Glossary Management
- Define and implement metadata governance procedures, standards, controls, and stewardship processes.
- Assess metadata requirements and develop metadata schemas, standards, naming conventions, and management protocols.
- Support governance processes for business glossaries, metadata repositories, controlled vocabularies, taxonomies, and thesauri.
- Establish procedures to maintain metadata consistency, accuracy, traceability, and accessibility.
- Support metadata management and information-sharing practices across business domains. 4. Information Lifecycle, Quality, and Asset Management
- Apply information lifecycle management, information quality management, and information asset management principles.
- Conduct information inventories, information management assessments, and information quality reviews.
- Identify information assets, assess their business value and governance requirements, and recommend appropriate management controls.
- Develop information quality assessment recommendations and procedures to address gaps, inconsistencies, and governance risks.
- Support information classification, information retention, records management, and information asset accountability activities. 5. Information Classification, Records Management, and Compliance
- Develop and maintain business and records classification schemes using function-based classification methodologies.




- Establish document management protocols, including business rules, naming conventions, version control, document labelling, and records organization.
- Identify information security and privacy classification requirements and support their implementation, particularly for unstructured information and document management applications.
- Apply recognized national and international standards, principles, and methodologies relevant to information management and recordkeeping.
- Support information governance, privacy, compliance, and records retention initiatives, including privacy impact assessment (PIA) development and implementation where required.
- Consider applicable legislation, policies, accessibility requirements, including AODA, and relevant information management standards. 6. Stakeholder Engagement and Governance Implementation
- Collaborate with business analysts, business architects, business intelligence specialists, data architects, data conversion specialists, database administrators, information architects, project managers, training specialists, and other stakeholders.
- Facilitate stakeholder discussions, governance workshops, and working groups to establish consensus on information governance requirements and decisions.
- Build and maintain relationships between ministry business clients and the Ontario Public Service (OPS) I⁢ organization.
- Support business and information architecture teams in defining information management requirements, priorities, and governance controls.
- Participate in information management committees, governance forums, and cross-functional working groups.
- Develop and track information management performance measures and support governance maturity assessments, environmental scans, and business process mapping. 7. Documentation, Training, and Continuous Improvement
- Prepare and maintain information governance documentation, operating procedures, standards, accountability matrices, and implementation plans.
- Assess training and awareness requirements and develop training materials, curricula, and communications plans.
- Deliver guidance and training on information management concepts, governance principles, stewardship responsibilities, and established procedures to diverse audiences.
- Provide ongoing advice and recommendations to improve information governance maturity, operational effectiveness, and compliance.
- Manage competing priorities while ensuring deliverables are completed accurately and within established deadlines. Mandatory Qualifications and Required Skills Candidates must demonstrate the following

qualifications:
- Information Management and Governance Frameworks: Demonstrated experience developing and implementing information management and governance frameworks, policies, and standards.
- Information Stewardship and Accountability Models: Hands-on experience establishing information stewardship, ownership, and accountability models across multiple business areas, including the ability to apply, maintain, and document existing models.
- Information Lifecycle and Asset Management: Strong knowledge of information lifecycle management, information quality management, and information asset management principles.
- Information Governance Processes: Experience developing governance processes, operational procedures, controls, and standards supporting enterprise information assets.
- Information Inventories and Quality Assessments: Experience conducting information inventories, information management assessments, and information quality reviews, with the ability to develop actionable recommendations.
- Metadata Governance: Experience defining metadata governance standards, stewardship processes,



management procedures, and information management controls.
- Governance Documentation: Experience preparing governance artefacts, policies, procedures, operating models, standards, and implementation plans.
- Stakeholder Collaboration: Demonstrated ability to engage multiple business stakeholders, facilitate governance discussions, resolve differing requirements, and obtain consensus on governance decisions.
- Analytical and Communication

Skills:
Strong analytical, organizational, documentation, and communication skills, with the ability to manage tight deadlines and changing priorities. Requirements Additional Required Experience and Knowledge
- Knowledge of information risk management and enterprise governance best practices.
- Experience developing standards and procedures that support information sharing and interoperability.
- Knowledge of business and records classification methodologies, including function-based classification.
- Understanding of controlled vocabularies, taxonomies, thesauri, and metadata standards.
- Ability to identify information security and privacy classification requirements.
- Knowledge of records management, document management, and information retention principles.
- Ability to support privacy impact assessments and information governance compliance initiatives.
- Experience assessing information management maturity, documenting business processes, and conducting research into legislation, policies, and industry practices. Desirable Qualifications The following will be considered assets:
- Previous experience supporting Ontario Public Service (OPS), provincial government, or other public sector organizations.
- Experience supporting enterprise data governance initiatives.
- Experience governing business glossaries, reference data, metadata repositories, and metadata catalogues.
- Experience with Enterprise Content Management (ECM), Records Management, and Document Management solutions.
- Experience developing and implementing business and records classification schemes using functional classification.
- Knowledge of records retention frameworks and information repositories.
- Knowledge and understanding of AODA and related accessibility standards.
- Experience developing information governance frameworks, stewardship and accountability models, metadata governance procedures, information asset inventories, and information quality assessment recommendations. Key Deliverables The successful candidate will be responsible for producing and supporting the following deliverables:
- Information Governance Frameworks.
- Information Stewardship and Accountability Models.
- Metadata Governance Procedures and Standards.
- Information Asset Inventories.
- Information Quality Assessment Recommendations.
- Governance Processes Supporting Business Glossary and Metadata Management.
- Information Governance Standards, Policies, and Operational Procedures.
- Governance Artefacts, Accountability Matrices, and Implementation Plans.
- Information Management Assessments and Recommendations for Improving Governance Practices. Ideal Candidate Profile The ideal candidate is a senior information management and governance skilled who can immediately contribute to an established enterprise environment. They must bring practical experience with information stewardship and accountability models—not just theoretical knowledge of data governance. The successful candidate will be capable of working independently, documenting and maintaining existing models, defining clear ownership and stewardship responsibilities, implementing metadata governance procedures, assessing information assets and quality, and collaborating with stakeholders across multiple business areas. Important: Candidates should clearly demonstrate their hands-on experience with information management and governance frameworks, stewardship and accountability models, and information lifecycle, quality, and asset management principles in their resumes. Previous OPS or public sector experience is preferred but is not mandatory.

📌 Senior Information Management Specialist (Toronto)
🏢 Joblinxsapp
📍 Toronto