ARBI is a community-based nonprofit organization dedicated to improving the lives of individuals with severe brain injury, including stroke. The organization blends evidence-informed rehabilitation with compassion to create hope and meaningful progress for survivors. Interdisciplinary professionals, volunteers, and caregivers collaborate to deliver personalized programs that support rehabilitation and community reintegration. ARBI focuses on helping survivors regain abilities, increase independence, and reconnect with their communities in a supportive and inclusive workplace.

Reporting to the Director of Operations, People & Culture, the Executive Operations Assistant provides administrative and coordination support to the Executive Director and Leadership Team to ensure smooth organizational operations and strong internal processes. This role supports internal governance and documentation processes, including preparing materials and maintaining records related to leadership and organizational oversight. The position also supports People & Culture documentation, internal coordination, executive administration, and organizational communication, helping to ensure accuracy, organization, confidentiality, and efficiency across the Association for the Rehabilitation of the Brain Injured (ARBI).

This position provides the opportunity to:

- Support executive leadership in advancing ARBI’s mission and organizational priorities.
- Contribute to effective governance through Board, committee, leadership, and governance-related meeting administration.
- Support recruitment, onboarding, employee documentation,



and People & Culture initiatives that contribute to a positive employee experience.
- Maintain accurate, accessible, and well-organized organizational documentation and resources.
- Assist with ACDS accreditation, quality improvement initiatives, and other corporate priorities.
- Contribute to efficient day-to-day operations through executive, organizational, and administrative coordination.
- Work within a collaborative, mission-driven organization committed to improving the lives of adults living with acquired brain injury.

What you bring:

The ideal candidate is a highly organized, approachable, and service-oriented professional who enjoys supporting others, coordinating administrative processes, and creating systems that help an organization operate effectively.

You are someone who thrives in a collaborative environment, manages competing priorities with confidence, and takes pride in producing accurate and high-quality work. You demonstrate professionalism, discretion, and strong interpersonal skills when supporting leaders, employees, candidates, Board members, and external stakeholders.

You are comfortable working independently while collaborating with others, anticipate administrative needs,



and approach your work with sound judgment, accountability, and a commitment to ARBI’s mission and values.

Key responsibility areas:

People & Culture Support – 30%

Responsible for supporting recruitment, onboarding, employee documentation, and administrative processes that contribute to effective People & Culture operations and a positive employee experience.

- Support recruitment activities, including posting vacancies, receiving and pre-screening applications, scheduling interviews, and coordinating communication with candidates and hiring managers.
- Serve as a primary administrative contact for candidates, providing a professional, responsive, and welcoming candidate experience.
- Prepare employment offers, agreements, onboarding documentation, and employment-related correspondence under the direction of the Director, Operations, People & Culture.
- Coordinate pre-employment requirements, including reference checks, Police Information Checks, credential verification, and required employment documentation.
- Coordinate employee onboarding and offboarding activities while maintaining accurate, confidential personnel records and HR documentation.
- Support staff engagement, training, recognition activities, compliance tracking, and other People & Culture initiatives.

Governance Administration – 30%

Responsible for supporting effective governance through the coordination of Board, committee, leadership, and governance-related administration and documentation.

- Coordinate logistics for Board, Board Committee, Leaders

📌 Executive Operations Assistant (Calgary)
🏢 ARBI
📍 Calgary