Apply By: Tuesday, November 10, 2026 11:59 pm EST

Judicial Secretary/Assistant Trial Coordinator - Bilingual (English/French)

1 Temporary contract for up to 6 months, with possibility of extension

Job code: 09OAD - Office Administration 09

$28.14 - $32.82 Per hour*
*Indicates the salary listed as per the OPSEU Collective Agreement.

Consider this challenging prospect where you will provide secretarial and administrative assistance to the Superior and Ontario Court of Justices, per diem justices, local administrative justices, and visiting justices in French and English. You will also provide administrative assistance to the Trial Coordinator and perform Trial Coordinator duties as required.

About the job

You will:

- provide administrative, secretarial and financial support services to the judiciary
- maintain filing systems, judicial library, books and update publications
- respond and resolve inquiries by telephone, in writing and in person regarding the status cases from judiciary, lawyers and the general public
- assist the Trial Coordinator by preparing, distributing, maintaining and updating court lists and court documents
- receive materials prior to pre-trials and trials and ensure that documents are filed according to established rules and procedures
- assist in the preparation of statistical information related to trials, pre-trials
- coordinate judiciary meetings, prepare agendas and meeting minutes, and participate in judicial projects as required

Mandatory requirements

- You must possess oral and written French language skills at the superior level. Your proficiency level will be confirmed before hire
- You are able to type 50 words per minute

Courts Knowledge:

- You have knowledge of procedures and practices related to trial coordination in order to liaise between the judiciary and all users of the justice system
- You are able to acquire knowledge of statutes, rules and regulations (e.g. Criminal Code of Canada, the Courts of Justice Act,



Family Law Act and the Rules of Civil Procedure) to respond to inquiries from users of the justice system

Communication and Interpersonal Skills:

- You demonstrate written communication skills to compose correspondence to lawyers and the public, prepare factual reports for judiciary and draft acknowledgement letters, minutes and requests for information
- Your oral communications and interpersonal skills enable you to provide explanations of legal office policies, procedures and terminology to the public, and interact with the Supervisor of Court Operations, Crown Attorneys, the judiciary and Trial Coordinator

Administrative Knowledge and Skills:

- Your knowledge of secretarial and administrative procedures to enable you to perform support services such as sorting and distributing mail, ordering office supplies, maintaining filing systems, responding/redirecting enquiries, making travel arrangements, scheduling meetings, etc.
- You can determine appropriate administrative procedures and processes when typing to 50 words per minute and when preparing legal documents and handling correspondence

Problem Solving Skills:

- You are able to assess court caseload, identify high volume cases and recommend solutions for trial scheduling conflicts/issues
- You are able to identify problems causing case delays by monitoring the progress of all cases, backlog, disposition of cases and caseload statistics

Computer Skills:

- You have knowledge of personal computers and related software such as Microsoft Word, Excel and Quicklaw for scheduling and researching, and produce letters, memos, reports, and legal documents

How we support diversity, inclusion and accessibility

We are building an inclusive workforce that reflects the communities we serve. We encourage everyone interested in working with us to apply, including people with disabilities, Indigenous, Black and racialized individuals, as well as people from all ethnicities, cultures, sexual orientations, gender identities and gender expr

📌 Judicial Secretary/Assistant Trial Coordinator (Ontario)
🏢 Environment, Conservation and Parks | Environnement, Protection de la nature et Parcs
📍 Ontario