One that embraces diversity of thought, expertise and experience. We are a purpose-driven, dynamic and sustainable pension plan. Join us to accelerate your growth & development, prioritize wellness, build connections, and support the communities where we live and work. In this role, you will provide Executive Administrative support to the Global Head of Tax and their immediate team. Your positive attitude and superior customer service, organizational, project management and problem-solving skills will be key to your success in this role. You will be a key member of an engaged, high-reaching team—part of a world-class, winning culture that prioritizes people development and focuses on long-term growth. We go above and beyond to protect and grow relationships by anticipating needs, being honest and considerate and valuing customers and colleagues as genuine partners. Providing a full range of confidential administrative services for the Global Head of Tax and their team, ensuring quality service and professionalism at every interaction Overseeing all incoming and outgoing communications, including emails, phone calls, reports, and internal correspondence Prioritize conflicting needs, troubleshoot, handle matters expeditiously, proactively and follow-through on projects Execute and assist with projects and special assignments by establishing objectives, determining priorities, managing time, monitoring progress, problem-solving and adjusting plans as required Administration of confidential files and presentations Be an effective teammate and flexible in adjusting to changing work priorities Coordinate extensive and sometimes complex domestic and international travel arrangements,



hotels and itineraries Plan and coordinate for onsite and offsite meetings, meeting rooms, special functions and events including logistics such as location, meals, technology, communication, materials and RSVP’s General office duties may include ordering catering, mail distribution, greeting guests, etc. Executive Support & Prioritization Effectively manages complex calendars, competing priorities, travel and executive needs. Project & Meeting Coordination Plans and executes leadership meetings, events and special projects while managing multiple deliverables and deadlines. Executive Communication & Stakeholder Management Creates transparent, polished executive communications, presentations and business documents. Builds effective relationships with senior leaders and stakeholders while demonstrating professionalism and discretion. 5+ years’ experience supporting an executive in a large, complex, international organization ~ Excellent computer literacy, MS Office Suite experience and digital tools experience including MS Teams, SharePoint etc. ~ Demonstrate superior customer service skills and professionalism when partnering with all levels and external stakeholders. ~ Detail oriented when writing and editing business documents,



communications and presentations ~ Exercises high levels of discretion and judgment to deal with sensitive and confidential materials and matters ~ Drive to achieve results and continuously strive to deliver the highest performance through creative thinking ~ Resiliency, resourceful and flexible in adapting to changes to the leader’s accountabilities, projects, and priorities and able to devise contingency plans as needed ~ Experience in mentoring or supervising other administrative professionals is an asset ~ Have flexibility to work extra hours on occasion and sometimes on short notice You may also be eligible to receive an annual Incentive Award pursuant to our Short-term Incentive plan and our Long-Term Incentive plan (if applicable), and to participate in our group benefits and retirement plans – details on these elements of compensation are included within OMERS & Oxford offer letters. As one of Canada’s largest defined benefit pension plans, our people-first culture is at its best when our workforce reflects the communities where we live and work — and the members we proudly serve. From hire to retire, we are an equal opportunity employer committed to an inclusive, barrier-free recruitment and selection process that extends all the way through your employee experience. This sense of belonging and connection is cultivated up, down and across our global organization thanks to our vast network of Employee Resource Groups with executive leader sponsorship, our Purpose@Work committee and employee recognition programs. Artificial intelligence (AI) tools are used to support certain stages of the OMERS recruitment process.

📌 Executive Administrative Assistant Needed Immediately (Toronto)
🏢 OMERS
📍 Toronto