Our legacy is rooted in innovation and excellence, earning us a spot on Fast Company’s esteemed annual list of the World’s Most Innovative Companies, as well as recognition as one of U.
News & World Report’s Best Companies to Work For in 2024. The Property Administrator provides administrative, financial and operational support to the property management teams at T3 Bayside and T3 Junction. The role helps deliver responsive tenant service, accurate financial and compliance records, and consistent day-to-day operations across both properties. By coordinating recurring processes, tenant requests, events and revenue opportunities, the Property Administrator helps reduce administrative bottlenecks. Tenant and Property Operations Coordinate tenant communications and service requests, including timely responses, clear follow-up and consistent information across both properties. coordinate with building operations, service providers and tenants to support completion and close-out. Assist with building inspections, maintain inspection records and follow up on identified items. Help coordinate tenant events, wellness programs and property activities, including logistics and communications. Accounts Payable and Receivables Support Assist with tenant chargebacks, accruals, reconciliations and other accounting-related work managed by the property team. Revenue and Leasing Support Assist with film and event-space rental inquiries and bookings at both properties, coordinating availability, documentation, approvals and operational requirements. Assist with property contracts by coordinating documentation, tracking key dates, maintaining contract records and supporting the review and execution process as directed.



Provide vacation and absence coverage for recurring administrative processes and tenant support to promote continuity of operations. Perform other duties as assigned in support of the property management teams and the effective operation of both properties. High School Diploma or equivalent from an accredited institution; Bachelor's degree preferred. Two or more years of experience in an administrative role in a professional office environment. Experience in property administration, commercial real estate, office administration or a related role is an asset. Comfort working with invoices, billing, cash receipts, expense coding and supporting financial records. Proficiency with Microsoft Outlook, Word and Excel. Knowledge of JDE, Rockport (RBudget), Prism, or similar property management, accounting or budgeting systems is an asset. Work overtime as business needs deem appropriate. At Hines, we strive for excellence as a leading global real estate investment manager, driven by our by our belief that real estate is fundamentally about people. Our diverse portfolio spans $93.2 billion¹ of assets across such property types as living, office, retail, mixed-use, logistics and life science projects – all designed to enhance value, connection and inspiration. Our strategic approach integrates local expertise with global knowledge, taking calculated risks aligned with our convictions to exceed expectations and tailor solutions to our clients' needs. While our projects are renowned for enhancing cities and pioneering sustainable practices, we recognize that the true driving force behind Hines' success is our 5,000 dedicated employees in 30 countries who draw on our 65-year history to build the world forward. This is why we prioritize investing in our people, offering comprehensive training, competitive compensation, robust benefits and generous vacation packages. We are an equal chance employer and support workforce diversity. #

📌 Property Management Administrator (Toronto)
🏢 Hines
📍 Toronto