Job (Calgary): Festival Site Manager – Calgary International Children’s Festival

CALGARY INTERNATIONAL CHILDREN’S FESTIVAL job posting
Site Manager

Calgary International Children’s Festival is a not-for-profit charitable organization that welcomes over 50,000 Calgarians annually to Olympic Plaza and the EPCOR CENTRE for the Performing Arts to enjoy the very best of theatre for young audiences from all over the world. The CICF has grown to become one of the most prominent arts festivals of its kind in Canada and the largest presenter of theatre for young people in Calgary. The organization currently employs more than 200 performing artists, administrative staff, technicians and theatre venue personnel over the course of each year. Our mission is to provide people with a performing arts experience that sparks imagination, inspires creative thought, encourages cultural understanding, and foster a lifelong passion for the arts.

We are seeking an enthusiastic and experienced team player to fill the position of Site Manager. Reporting to the Core Festival Staff, the Site Manager provides leadership and support to both site crew and staff.

Primary responsibilities:

- Assist Core Festival team with fulfilling goals, work plans and program growth which are aligned with the Society’s Vision/Mission/Values strategic plan and priorities, as directed by the CICF Board of Directors
- Consult with core Festival staff on all areas of crossover, such as volunteers, production of outdoor sites, and activities programming
- Review previous Festival final reports and documentation




- Establish and maintain a working relationship with the City of Calgary Event Services Liaison
- Under the supervision of the Operations and Production Manager, coordinate and manage site setup/strike and site security and safety:
- Select and contract a Security vendor
- Become familiar with all aspect of Security vendor’s operational procedures
- Obtain, manage and distribute all Festival communications equipment, including radios
- Write, distribute and administer Crisis Communication, Lost and Found and Severe Weather plans
- Submit applications to Calgary Roads for lane closures, permits and tow authorization letters
- Ensure all areas of Site are safe, secure, and tidy
- Ensure the safety and maintenance of CICF owned equipment
- Liaise with and submit appropriate documentation and applications to the City of Calgary department of Culture, Event Services, including the request for any required site structures and equipment, as well as building permits and festival event application
- Procure, coordinate and oversee all aspects of the set-up and strike of Festival facilities, structures, technical equipment and décor. This includes waste management,



tables and chairs, storage containers, perimeter fencing, and any other third-party rentals

- Under the supervision of the Festival Director, ensure the effective, effective and timely management of site Programming:

- Be familiar with all program and ticketing information in order to assist with volunteer and patron inquiries
- Greet and check-in all site performers upon arrival. All artists should be provided with a welcome package containing their schedule, dressing room information, site orientation and any other relevant information pertaining to their performance/schedule
- Maintain the schedule of stage and roving site performers
- Establish pre-festival contact with all site performers and community partners
- Verify all performer tech needs as per their contracts, and ensure all requirements are met during the Festival
- Create and distribute site map

- In cooperation with and under the guidance of the Volunteer Program Manager:

- Ensure that all site activities and programs are adequately staffed, equipped and managed effectively
- Provide volunteer team leaders with guidance, support and security/safety training
- Procure all necessary supplies required for onsite activities
- Supervise and manage all safety aspect of volunteer involvement for site set-up and strike

- Liaise with appropriate ECPA staff and resident companies to ensure all arrangements/contingency plans made for activities related to site are understood and agreed upo

📌 Job (Calgary): Festival Site Manager - Calgary International Children’s Festival
🏢 Theatre Alberta
📍 Calgary