The Project Coordinator plays a key role in providing operational, administrative, and financial support to the project and construction teams. This individual ensures seamless communication, rigorous schedule and budget tracking, proper transmission of health and safety information, and meticulous document management throughout all project phases—from initiation to closeout. The Project Coordinator reports directly to the VP Construction. Perform daily follow-ups on active projects. Monitor project timelines with contractors and internal teams. Organize and coordinate project meetings as well as site (construction) meetings, and draft meeting minutes. Maintain and update project dashboards. Manage administrative project opening and closing procedures in Yardi. Set up new projects in Yardi and communicate necessary details to the drafting department. Ensure proper filing and archiving of plans, specifications, and technical documents. Distribute plans, revisions, and general project information to the relevant teams. Draft letters, emails, reports, and administrative correspondence. Review and verify contractor invoices. Track project budgets in close collaboration with the Director. Review and approve timesheets for field personnel (road crew). College diploma (DEC) or Bachelor's degree in Business Administration, Construction Management,



or a related field.

Experience:
2 to 4 years of experience in a coordination role (construction or real estate industry preferred). Technical

Skills:
Proficiency in Microsoft Office Suite (especially Excel and Word). Hands-on experience with Yardi management software (highly desirable). Language

Skills:
Fluent in English (written and spoken), working knowledge or fluency in French (depending on business needs). Solid organizational skills and high administrative rigor. Dental and Medical Insurance; ~ Life Insurance; ~ Long Term Disability Insurance; ~ Employee Assistance Program (EAP); ~6 sick/personal days per year; ~ Travel Medical Insurance; ~ Continuing Education/Training; ~ Access to our Fitness Center at the office; ~ Diversity and Inclusion We value diversity and are an equal opportunity employer. All qualified applicants will receive consideration without regard to race, color, age, sex, sexual orientation, gender identity or expression, ethnic or national origin, disability, pregnancy, religion, veteran status, protected genetic information, or any other characteristic protected by law. *Please note that certain job offers are conditional upon a background check, including a criminal record check. #

📌 Project/Construction Coordinator (Montreal)
🏢 Olymbec Corporate Group
📍 Montreal