Executive Assistant — Part-Time Join our team in a role that blends precision, organization, and trust. We're looking for a detail-oriented Executive Assistant to support our finance operations — including recordkeeping and bookkeeping — as well as our administrative functions across HR, marketing, and client care.

About the Role
As our Executive Assistant, you'll be the backbone of our day-to-day operations — keeping financial records accurate, bookkeeping entries up to date, and files organized across the business. You'll also play a key role in supporting our HR processes, marketing activities, and client care, ensuring every touchpoint runs smoothly. This part-time position is ideal for someone who takes pride in precision and thrives on bringing order and warmth to the details that keep a business running beautifully.

What You'll Do
Finance Support Handle routine bookkeeping entries, including invoicing, expense tracking, and reconciliation support. Maintain accurate, up-to-date financial records that are organized, current, and easy to retrieve. Administrative Support Manage correspondence, maintain organized filing systems, and assist with scheduling and general office operations — keeping day-to-day workflows running smoothly. HR Support Assist with onboarding documentation, personnel recordkeeping, and other HR administrative tasks that keep the team supported and compliant. Marketing Support Help coordinate marketing activities, manage content schedules, and assist with communications that represent the brand with consistency and care. Client Care Serve as a warm and professional point of contact for clients, managing inquiries, following up on requests,



and ensuring every interaction reflects the standard of service our clients expect. What We're Looking For
- A keen eye for detail and strong organizational skills across finance, administration, and client-facing tasks
- Comfort working with spreadsheets and basic bookkeeping or accounting software
- Experience supporting HR processes, including onboarding documentation and personnel recordkeeping
- Confidence assisting with marketing coordination, content scheduling, and brand communications
- Warm, professional communication skills — both written and verbal — especially in client-facing interactions
- Ability to manage multiple responsibilities independently across different areas of the business
- Prior experience in an administrative, bookkeeping, or executive support role is a plus, but not required Why Join Us Flexible, Part-Time Hours: Build a schedule that works for your life, while contributing meaningfully to our team. Room to Grow: As an Executive Assistant, you'll gain hands-on experience across finance support, recordkeeping, bookkeeping, HR, marketing, and client care — a robust and versatile foundation for future growth. A Supportive Team: You'll be joining a team that values accuracy, collaboration, and the quiet confidence that comes from a job well done.



Frequently Asked Questions What does a typical week look like in this role? Your week will include a mix of finance support tasks — such as bookkeeping entries, invoicing, and recordkeeping updates — alongside administrative responsibilities across HR, marketing, and client care, with flexibility around scheduling to suit a part-time arrangement. Do I need formal bookkeeping qualifications to apply? No formal qualifications are required. Familiarity with basic bookkeeping principles and software is helpful, as is prior experience in administrative support across areas such as HR, marketing, or client care. What matters most is a detail-oriented and growth mindset, strong organizational skills, a willingness to learn and receive feedback, and the ability to manage a varied range of responsibilities with confidence and care. Is this role fully in-person, remote, or hybrid? This is a hybrid position. You will work from remote and once weekly in person. The onboarding process and training period will be in person. How many hours per week does this position involve? This is a part-time role; exact hours will be confirmed with the right candidate based on availability and business needs. Ready to Support, Organize, and Elevate Our Team? If you're organized, detail-driven, and ready to bring your skills across finance, HR, marketing, and client care to a role where your contributions truly matter, we'd love to hear from you. Submit your resume and cover letter to [email protected]. Interview Schedule Interviews begin Friday, October 30.

Job Type
Full-time Pay: From $1,500.00 per month

Benefits:
- Dental care
- Extended health care
- Life insurance
- Paid time off
- Vision care Work

Location:
Hybrid remote in Calgary, AB

📌 Executive Assistant-part time (Calgary)
🏢 My Kinderhouse
📍 Calgary