The Fueling Station Operations and Communications Coordinator Reports to: Operations Manager

Location:
147 Liberty St (onsite) Salary Range :$50,000
- $55,000

Job Description
Role Overview The Operations & Communications Coordinator is responsible for supporting the day-to-day operations of the Liberty workplace, delivering an exceptional member and guest experience, and ensuring the office environment is organized, welcoming, and operating efficiently. This role combines membership services, building operations, communications, administrative support, bookkeeping and invoice management, requiring strong organizational skills. 1. Membership Operations & Community Engagement
- Serve as the first point of contact for visitors, members, incoming calls, couriers, and general inquiries, providing a professional and welcoming experience.
- Oversee incoming and outgoing mail, courier deliveries, and package management.
- Prepare and distribute member communications, including building updates, newsletters, and other community announcements.
- Support community-building initiatives that foster meaningful connections among members, including member introductions, event coordination, and ongoing email communications.
- Encourage member participation in social events, lunch-and-learns, and other community activities. 2. Building Operations & Facilities Management
- Complete and maintain daily, weekly, and monthly facility checklists, ensuring tasks are followed through to completion.
- Coordinate new member arrivals and departures, including preparing welcome materials, issuing keys, and managing move-in and move-out requirements.
- Coordinate onboarding for new members, as requested, including technology setup, access permissions, and orientation.
- Monitor and maintain office supplies, including coffee, tea, snacks, stationery,



and other workplace essentials; manage inventory and place orders as needed.
- Monitor the condition and functionality of the building, office equipment, Wi-Fi, printers, meeting rooms, and shared spaces.
- Document facility and building-related issues, track outstanding items, and escalate matters requiring management attention to the appropriate manager. 3. Office Administration & Executive Support
- Maintain organized and up-to-date digital and physical filing systems for contracts, deal files, legal documents, and other business records.
- Provide accounting and administrative, including invoice processing, account reconciliations, payment tracking, financial record maintenance, and assistance with month-end reporting.
- Oversee day-to-day office administration, ensuring the workplace remains clean, organized, professional, and efficient. Monitor office readiness, including cleanliness, supplies, meeting room availability, and the functionality of workplace technology, addressing issues promptly.
- Provide administrative support to senior leadership as requested, including travel arrangements, itinerary preparation, and expense reporting.
- Assist with the planning and coordination of team-building activities, training sessions, and internal communications.
- Support ongoing administrative improvement initiatives, special projects, and other assignments as required. 4. General Expectations
- Take ownership of day-to-day responsibilities, ensuring tasks are completed accurately, efficiently,



and on time.
- Demonstrate initiative by anticipating operational needs, identifying potential issues, and recommending practical solutions.
- Maintain a high standard of professionalism, discretion, and attention to detail when interacting with members, guests, colleagues, contractors, and senior leadership. Candidate Experience and Qualifications – Operations and Communications Coordinator
- 2 + years of experience in operations coordination, administrative support, communications, or a related role.
- Strong written and verbal communication skills, with the ability to prepare skilled correspondence, reports, and internal communications.
- Experience coordinating daily operations, managing schedules, tracking tasks, and supporting cross-functional teams.
- Excellent organizational and time-management skills, with the ability to prioritize multiple tasks and meet deadlines.
- Proficiency in Microsoft Office, particularly Outlook, Word, and Excel.
- Experience maintaining financial bookkeeping, records, preparing documentation, and supporting operational processes and procedures.
- Strong attention to detail, problem-solving skills, and the ability to work independently and collaboratively.
- Professional interpersonal skills, with the ability to communicate effectively with staff, management, vendors, and external stakeholders.
- Experience coordinating meetings, preparing agendas and minutes, and following up on action items.
- Ability to handle confidential information with discretion and professionalism. Preferred Qualifications
- Post-secondary education
- Experience with Yardi Property management Software Pay: $50,000.00-$55,000.00 per year

Benefits:
- Company events
- On-site parking
- Paid time off Work

Location:
In person

📌 Operations and Communications Coordinator (Toronto)
🏢 The Fueling Station]
📍 Toronto