Senior Payroll & Accounting Administrator Exact Industrial Ltd. – Cambridge, Ontario

Job Type
Full-Time, Permanent

Salary:
$70,000–$80,000 per year, based on experience Schedule: Monday to Friday

Location:
Cambridge, Ontario (In-Person) About Exact Industrial Exact Industrial Ltd. is a rapidly growing industrial contracting company based in Cambridge, Ontario. Over the past five years, we have grown into a multi-trade industrial contractor specializing in millwrighting, industrial piping, electrical services, structural fabrication, equipment rigging and industrial maintenance. With approximately 150 employees and a growing customer base, we are looking to add an experienced Senior Payroll & Accounting Administrator to our office team. We pride ourselves on being a hardworking, solutions-oriented company that values teamwork, accountability and getting the job done. Position Overview We are seeking an experienced, organized and detail-oriented Senior Payroll & Accounting Administrator to join our team. The successful candidate will take primary responsibility for managing weekly payroll for approximately 150 union and non-union employees across multiple collective agreements. In addition to payroll, this position will assist with accounts payable and general office administration as time permits. We are looking for someone who can work independently, take ownership of their responsibilities and maintain a high level of accuracy in a fast-paced environment.

Key Responsibilities
Payroll Administration – Primary Responsibility
- Independently manage and process weekly payroll for approximately 150 union and non-union employees.
- Review and verify employee timesheets, ensuring accuracy and completeness.
- Follow up with supervisors and employees regarding missing hours or payroll discrepancies.
- Process overtime, shift premiums, travel allowances, vacation pay and other payroll adjustments.
- Administer payroll in accordance with multiple union collective agreements.
- Calculate and process union dues, pension contributions, benefits and other deductions.
- Maintain employee payroll records, including new hires, terminations and wage adjustments.
- Prepare and submit Records of Employment (ROEs).
- Complete payroll reconciliations,



remittances and reporting.
- Assist with year-end payroll requirements, including T4 preparation.
- Respond to employee payroll inquiries and resolve discrepancies.
- Ensure compliance with applicable employment legislation and payroll regulations.
- Identify opportunities to improve payroll accuracy, efficiency and internal processes. Accounts Payable & General Administration – Secondary Responsibilities
- Assist with processing supplier invoices and matching purchase orders.
- Verify invoice accuracy and investigate discrepancies.
- Assist with accounts payable reconciliations and payment preparation.
- Maintain accurate vendor records and documentation.
- Support employee onboarding and benefits administration.
- Assist with general accounting and administrative duties as required.
- Provide additional support to the office team when needed. Qualifications & Experience Required
- Minimum 5 years of payroll administration experience.
- Previous experience processing payroll for unionized employees.
- Strong understanding of Canadian payroll legislation and regulations.
- Experience independently managing payroll for a medium-sized organization.
- Ability to interpret and apply multiple collective agreements.
- Strong Microsoft Excel and general computer skills.
- Excellent attention to detail and organizational skills.
- Ability to prioritize responsibilities and meet strict deadlines.
- Solid communication and problem-solving skills.
- Ability to work independently with minimal supervision.
- Professionalism and discretion when handling confidential information. Preferred
- Previous payroll experience in construction, industrial contracting or manufacturing.
- Experience processing payroll for 100+ employees.
- Accounts payable experience.
- Payroll Compliance Professional (PCP) designation.




- Experience with electronic timekeeping and accounting software.
- Experience with payroll reconciliations, union remittances and year-end reporting.

What We Offer

- Competitive annual salary of $70,000–$80,000, depending on experience.
- Comprehensive employee benefits package.
- Full-time, permanent employment.
- Monday-to-Friday schedule.
- Modern office environment in Cambridge, Ontario.
- Opportunity to join a growing and established industrial contracting company.
- Supportive team environment.
- Opportunity to take ownership of an important function within the company.
- Long-term career opportunities. Who We're Looking For We're looking for someone who takes pride in their work and understands the importance of accurate, timely payroll. The ideal candidate is organized, dependable and proactive. You should be comfortable managing your responsibilities independently, identifying issues before they become problems and working with others to find solutions. Our office is busy, and priorities can change quickly. We're looking for someone who can adapt, stay organized and contribute to the success of the team. Experience with unionized construction payroll would be a significant advantage. Apply Today If you're an experienced payroll professional looking for a long-term prospect with a growing industrial contractor, we'd like to hear from you. Please submit your resume outlining your payroll experience, including any experience with unionized employees, collective agreements and accounts payable. Exact Industrial Ltd. is an equal opportunity employer. We thank all applicants for their interest; however, only those selected for an interview will be contacted. Pay: $70,000.00-$80,000.00 per year

Benefits:
- Casual dress
- Company events
- On-site parking
- RRSP match Application question(s):
- Do you have experience processing payroll for unionized employees?
- Are you legally authorized to work in Canada?
- Do you have experience independently processing payroll for 100 or more employees?
- Have you worked with and interpreted multiple union collective agreements for payroll purposes?

Experience:
- Payroll: 5 years (required) Language:
- English (required) Work

Location:
In person

📌 Senior Payroll (Cambridge)
🏢 Exact Industrial
📍 Cambridge