Position Summary

Under the direction of the Administrative Manager, Human Resources and Operations, the incumbent coordinates and supports a broad range of programs, events, communications, partnerships, and administrative activities that advance the mandate and strategic priorities of the Administrative Service Centre 6. The role is responsible for facilitating the planning and delivery of academic, community, and cultural initiatives; supporting stakeholder engagement and outreach; coordinating communications and promotional activities; administering program-related processes and resources; and ensuring the effective day-to-day operation of Institute activities and special projects.

Primary Responsibilities

- Perform and organize activities that support's the Faculty of Arts Institute for Indigenous Research and Knowledge (FAIIRK) mandate by coordinating programs, symposiums, student events, and recurring residencies including Writer in Residence, Artist in Residence, Knowledge Holder in Residence, and community engaged initiatives.
- Drive efforts related to the primary priorities within FAIIRK, ensuring that all activities align with strategic objectives.
- Administer fellowships (Rathlyn Fellowship).
- Collaborate with relevant departments and Indigenous/community partners for collaborations and partnerships.
- Assist in the expansion of FAIIRK activities, supporting operations, outreach, and the growth
- Plan events related to symposia and guest speakers, including venue booking, scheduling, and organizing travel, honoraria, and logistics for guest speakers.
- Prepare reports for donors and to increase support for Institute activities.
- Prepare program communications and materials, including website updates, announcements, briefing notes,



agendas, minutes, and post-event summaries.
- Work with the Finance Manager to coordinate budgets, including requisitions, expense reports, vendor payments, and expenses for events and miscellaneous programming
- Perform other administrative tasks, general office duties and aiding other projects as needed (including document preparation, scheduling meetings, and managing communication between faculty, students, and external partners).
- Prepares and disseminates information about FAIIRK's (courses, research, funding, awards, events, community initiatives) via web articles, ads, periodicals, brochures, posters, slides, and audio/visual media.
- Ensures web presence follows best practices; performs site maintenance and updates.
- Administer social channels (e.g., Instagram, Facebook, LinkedIn).
- Identifies opportunities to expand online presence and engagement, developing content that centers Indigenous voices and stories from students/staff/faculty/guests etc.
- Stays abreast of communications needs for Indigenous Studies, FAIIRK
- Collaborates with campus communications teams Builds partnerships and collaborations with Faculty of Arts Communications, Communications and External Relations, First Peoples' House, the Office of Indigenous Initiatives, the Office of First Nations and Inuit




- Reviews and approves copy and visuals to ensure accurate and respectful Indigenous representation across web, social, print, and media.
- Coordinates production of communications and promotional materials
- Assists in preparing briefings and speaking notes for the Program Director and any other persons involved in events.
- Drafts official correspondence, letters, applications on behalf of FAIIRK.
- Prepares and disseminates FAIIRK's newsletter including writing articles on events, student highlights, Fellowships, jobs etc.
- Administer mailing lists and contact databases for students, faculty, alumni, and community partners.
- Responsible for the organization and the smooth functioning of FAIIRK's annual events (Artist in Residence, Writer in Residence, Knowledge holder, symposiums, book launches, guest speakers). Prepares programs, reserves facilities, liaises with vendors and guests, and provides in office support to ensure smooth delivery and timely issue resolution.
- Promotes events and ensures high-quality electronic/print materials (invitations, programs, flyers, etc.).
- Tracks event/communications budgets; processes invoices, honoraria, and reimbursements.
- Compiles metrics and outcomes; produces year-end PDF reports for the Dean and funders.

Other Qualifying Skills and/or Abilities

- Experience working with Indigenous communities and supporting Indigenous faculty, staff, and students, including building respectful relationships with Knowledge Holders, Elders, artists, writers, and community partners.
- Strong organizational, project management, and event coordination skills, with the ability to manage competing priorities and meet deadlines.
- Excellent written and verb

📌 Communications and Events Associate (Montreal)
🏢 McGill University
📍 Montreal