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The Virgin Trial – Alberta Theatre Projects The Virgin Trial Alberta Theatre Projects

Directed by: Glynis Leyshon

Written by: Kate Hennig

Actors Pictured: Nigel Shawn Williams, Jamie Konchak, Emma Houghton, Conrad Belau & Sarah Orenstein

Set Design: Scott Reid.

Lighting Design: David Fraser

Costume Design: Heather Moore

Photo: Benjamin Laird

Photo Credits

Jobs (Edmonton): Programming Manager – Grindstone Theatre

Job Description: We are seeking an organized, passionate and reliable arts administrator for the Programming Manager role. The Programming Manager is a part time position responsible for managing the Arts Presenting side of Grindstone Theatre. This includes coordinating contracts with independent artists/producers, coordinating marketing and promotion for Arts Presenting, managing a budget and organizing the performance schedule for one of Edmonton's busiest venues.

Responsibilities

- Managing contracts with returning and new show producers and artists
- Responding to 'show building form' submissions and email requests
- Send welcome packages and collect relevant images, write ups, and tech needs for every show.
- Respond to and accommodate producer requests in a timely manner
- Coordinating show scheduling on Google Calendar, Programming spreadsheets, Ticketing sites (Showpass), Chalkboard calendar and website Calendar
- Manage deadlines for getting show tickets on sale for specific projects and shows (ideal 3 month lead time minimum 4 weeks)
- Communication and updates with artists/producers including updating producers on ticket sales and encouraging additional sales and marketing
- Liaising between Producers,



the venue and any venue staff
- Maintaining positive rapport with producers and artists
- Reviewing and approving weekly payout report spreadsheets for show Producers and work with the Finance Manager on reconciliations.
- Report to the Artistic/Executive Director, Finance Manager and Operations Manager
- Work with the bookings team to ensure clients are booked into the appropriate space
- Develop KPI's for the comedy theatre and work with the Artistic Director/Executive Director to develop outreach to bring in current bookings (late night and productions).
- Work and communicate with the Bistro Manager regarding events, programming and bookings.

Financial Management

- Develop and manage venue budgets, tracking revenue and expenses, and preparing financial reports for management and stakeholders.
- Monitor ticket sales, rental revenue, and other sources of income, identifying opportunities to maximize revenue and minimize expenses.
- Coordinate with the Artistic/Executive Director, Operations Manager and Finance and HR Manager to ensure compliance with financial policies and procedures.

Marketing

- Oversee the marketing and promotion of the rental of the Comedy Theatre spaces
- Oversee the venue marketing of programming happening in the venue eg: What's on this week posts, email lists,



posting events to event calendars
- Coordinating the marketing that falls under Grindstone Arts Presenting – This includes website updates (WIX), social media, and print materials with Marketing Coordinator
- Handle PR needs associated with the venue
- Fringe Venues Coordination
- Manage the Grindstone BYOV's as part of The Edmonton International Fringe Theatre Festival – (Currently 5 venues)
- Use the same processes of soliciting applications from renters
- Manage venue rental contracts with external venues (ex. Luther Center, Mile Zero Dance, etc)
- Create a google form to collect applicant information once dates are announced for the festival
- Ensure the application is marketed across Grindstone channels and Theatre networks
- Update the website with Fringe BYOV deadlines and relevant venue information
- Select shows for each venue and send offers, contracts and invoices. Have the shows approved by the AD.
- Liaise with Fringe proper on the amount of venues running and shows accepted
- Create show schedules for each venue.
- Ensure the schedule works with the Artists and submit the final show schedule to Fringe Proper, then upload all show times into Eventotron
- Work with FOH Management to ensure that Technicians and FOH Managers are scheduled for the duration of the festival
- Be present during Fringe and find coverage or cover any staff shifts if necessary
- Work with the Festival TD to collect all technical needs from BYOV Producers
- Work with the Festival TD to ensure all venues are properly outfitted with lighting/sound equipment, chairs, signage etc.
- Work with the Festival TD to ensure all City of Edmonto

📌 Jobs (Edmonton): Programming Manager – Grindstone Theatre
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